Key Takeaways − Payroll data is a top target because it contains sensitive details like Social Security numbers, bank info, and salary history. In 2026, the primary threats to small businesses are phishing, weak passwords, unsecured remote access, and human error. You don’t need a massive budget to stay safe; prioritize multi-factor authentication, encryption, and […]
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How Cloud-based Payroll Facilitates Remote Work and Mobile Access
Key Takeaways − Cloud-based payroll lets you run payroll from anywhere with internet access (no office, server, or VPN needed). Your team can view pay stubs, update info, and access tax forms from their phones or laptops. Cloud systems typically offer automatic updates, data backups, and bank-level security. Desktop payroll ties you to one computer […]
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Top 7 Must-Have Payroll Software Features for Your Business
Payroll has a lot of moving gears. From collecting time cards to withholding taxes, it can be, well, a lot. To simplify your payroll responsibilities and put more time back into your day for other tasks, you may consider getting payroll software. But, what’re the kinds of payroll system features you need to look out […]
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Hidden Costs of Desktop Payroll Software: Maintenance and Upgrades
Key Takeaways − Desktop payroll looks cheap upfront, but maintenance, upgrades, and IT support add up fast. Hidden costs include hardware, backups, security, patches, and time spent installing updates. Cloud-based payroll shifts work off your plate: updates, backups, and security are handled for you. If you’re spending too much time “babysitting” payroll software, it may […]
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Security Showdown: Cloud Payroll vs. Desktop Software
Key Takeaways − Cloud payroll stores your data on secure, remote servers you access via the internet. Desktop payroll stores data on your own computer(s). Cloud vendors typically provide encryption, backups, and automatic updates. Desktop gives you physical control, but you’re also responsible for backups, updates, and security. Most small businesses today opt for cloud […]
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Restaurant Payroll, Simplified: The Best Payroll Process for Restaurants
Quick Answer: To run restaurant payroll, collect timesheets and tip reports, calculate gross pay (including overtime, multiple rates, and tips), apply withholdings and employer taxes, and pay employees on a compliant schedule. For tips, require monthly reporting (at least $20 in tips) and withhold FICA and income tax; consider the FICA tip credit (Section 45B). […]
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Top 7 Signs It’s Time to Change Your Payroll Provider (+ How to Switch Smoothly)
Payroll touches every paycheck, tax filing, and compliance deadline. When your system struggles, your whole business feels it. A payroll provider manages employee payments, tax filings, and related compliance. Are they pulling their weight? It might be time to switch payroll providers if you notice issues.
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What Happens If Payday Falls on a Bank Holiday? Mark Your Calendar
A whopping 65% of the U.S. population lives paycheck to paycheck. These employees (and likely all employees) count on receiving their wages on their scheduled pay date. But, bank holidays might pose a slight hiccup. What happens if payday falls on a bank holiday?
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Can You Pay an Employee Two Different Hourly Rates? Employer Considerations
When employees wear multiple hats, payroll gets complicated fast. Here’s what small business owners need to know, including the overtime rules most people miss.
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Tips vs. Auto Gratuities (aka Service Charges): Why It Matters for Payroll
If your employees earn money directly from customers—at a restaurant, salon, hotel, or bar—you already know how confusing tip reporting can be. The IRS draws a very specific line between tips and service charges (aka auto-gratuities), and the difference affects payroll taxes, employee reporting, and even year-end W-2s. Let’s break it down in plain English. […]
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