Payroll Services, Simplified for You
Payroll calculations + tax filings and deposits
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You Run the Payroll. Let Patriot Payroll® handle the tax filings & deposits.
Run payroll and pay employees using our simple 3-step process. Patriot’s online payroll services will then deposit your payroll taxes and file the appropriate forms with federal, state, and local agencies, giving you more time to focus on your business.
Patriot’s Online Payroll Services Features
- Free USA-based support
- Free payroll setup
- Free 2-day direct deposit services
- Free employee portalWatch Video (0:17 seconds)
- Free workers' comp integration
- Free 401k integration
- Unlimited payrolls
- On-the-fly Pay Rate ChangesWatch Video (0:47 seconds)
- All pay frequenciesWatch Video (0:15 seconds)
- Multiple locationsWatch Video (0:19 seconds)
- Customizable hours, money, deductionsWatch Video (0:18 seconds)
- Mobile friendlyWatch Video (0:14 seconds)
- Accounting Software integrationWatch Video (0:18 seconds)
- Electronic or printable W-2sWatch Video (0:17 seconds)
- Time-off accrualsWatch Video (0:16 seconds)
- Multiple pay ratesWatch Video (0:17 seconds)
- Repeating, additional money typesWatch Video (0:14 seconds)
- Paying contractors in payrollWatch Video (0:24 seconds)
- Free contractor portalWatch Video (0:22 seconds)
- HR Compliance Center
- DepartmentsWatch Video (0:20 seconds)
- Unlimited users with permissionsWatch Video (0:20 seconds)
- Umbrella login for multiple businesses
- Time and Attendance integrationWatch Video (0:28 seconds)
- HR integration
- Optional 1099 e-Filing
- Net to Gross Payroll tool
- We'll file and deposit federal payroll taxes
- We'll file and deposit state payroll taxes
- We'll file and deposit local payroll taxes
- We'll file year-end payroll tax filings (no additional fees)
- Tax filing reliability guaranteed
Add-on Features
HR Features
- Maintain paperless employee files
- Manage documents online
- Easy reporting
- Employee information tracking
- Designate managers
- Assign direct reports
Time & Attendance Features
- Easy timekeeping for your hourly or salary employees
- Employees securely clock-in with their employee portal
- Create custom overtime rules
- Easily view used and unused employee time-off
Lots of Payroll Reports Filter, sort, and export with Patriot Payroll
Payroll Tax Filing Report
All of the tax returns Patriot has filed for you in a neat little package. Choose the tax year and view tax filings by quarter. You can download forms and see when we filed them on your behalf.
Payroll Tax Deposit Report
Shows all the payroll taxes that we deposited with tax agencies on your behalf (e.g., the date of filing, dollar amounts, and payroll period). Select a year to view both processed and scheduled tax payments.
Departments in Payroll
Need help with decision-making for cost allocation, resource planning, or answering the ever-burning question: "What are the payroll costs for each department?" You'll love our Departments in Payroll Report!
Payroll Register
This shows all of the payroll you have run for all employees in the software, broken down easily by pay date. View details like employee hours, earnings, taxes withheld, and deductions, as well as employer taxes owed and contributions.
Payroll Details
Your go-to report for breaking down year-to-date details by employee, location, totals, or checks. Plus, we give you easy ways to download the report either with a PDF or CSV file.
Check/Deposit Payment Detail
See all payments made to all employees with this report. Select one or all employees for a specific payday range to see payment type (whether you paid them with check or direct deposit), amount, and account type.
Manage Time Off
Managing time off has never been easier. View time off balances for vacation, sick, or personal time. To get started tracking employees’ used and available time off, set up the hour codes you want to use.
W-2 Summary Report
Preview Form W-2 details to ensure information is accurate before printing. Use the W-2 Preview report at the end of the year (or throughout the year) to confirm reported income is correct.
W-2 Preview Report
Want to get ahead of the end-of-the-year rush? Preview W-2 Form report allows you to view each employee’s W-2 with all data entered to date and ensure it is accurate. After that, year-end will be a piece of cake.
Assigned Deductions
Look ahead to see future payroll deductions you have scheduled. This report groups employees under specific deductions (e.g., medical). And, you can filter by deductions or status (e.g., active). Again, this report shows future—not historical—deductions.
Deduction History
Access all of your deductions from previous payrolls. Choose a time period to view employee payroll deductions that have already been deducted. Use this report to show individual and total deductions.
Assigned Contributions
View a summary of all future employer contributions scheduled. This report groups employees under specific employer contributions (e.g., 401(k) match). And, you can filter by contributions or status. This report shows future—not historical—contributions.
Contribution History
Your go-to report when reconciling benefit invoices or preparing to send your 401(k) contributions. This report gives a breakdown of all of the employer contributions you have made for your employees.
Payroll Tax Liabilities
How much do you owe to the state or on your FUTA taxes? With this report, you see your payroll tax liabilities for federal, state and local taxes. Basic Payroll software customers can use this report to handle their payroll tax obligations.
Employee Census
Need an employee’s status, title, and other demographic info? We’ve got your back with this Employee Census report. View an employee’s status to see if they’re active, inactive, on a leave of absence, or no longer at your business (terminated).
Direct Deposit Bank Transactions
The Direct Deposit Bank Transactions Report gives you a clear and detailed view of all your direct deposit collections, from employee and contractor payrolls to prefunding.
Direct Deposit Details
The Direct Deposit Details Report provides a comprehensive overview of your employee and contractor direct deposits. Track payment statuses, identify bank accounts, and ensure accurate payroll.
Meet the employee mobile app that simplifies everything! Employees can view their pay, update personal and tax details, and access W-2s with ease. Add our time and attendance software so employees can easily log their hours and manage their time.
Download the app for android or ios:
Run Payroll in Under 3 Minutes
Our customers average less than 3 minutes.
1. Enter Hours
Plug in employee hours or use our Time and Attendance Software to automatically import the hours to payroll. Easy-peasy...
2. Approve Payroll
After you see our instant payroll calculations, it’s one click to approve.
3. Print Paychecks
Print checks, use free direct deposit, or a combination of both. You decide how to pay your employees. The ball’s in your court.
Get the Payroll Software That Tops the Charts for Best Customer Support, Ease of Use, and Value
Payroll Service FAQs
You got questions? We got answers!
Our Full Service Payroll will collect, file and deposit federal, state, and most local taxes, in the USA. Learn more here.
Yes, we file in all 50 states with our Full Service Payroll. However, there is a $12 fee for each additional state that we file in.
After you have completed your tax filing setup, Patriot Software will collect payroll taxes on approved payrolls usually the first banking day before the pay date.
Patriot collects and files Workers’ Compensation Insurance for Washington and Wyoming. For other states, we do offer free integration with NEXT Insurance, who offers Pay-As-You-Go Workers’ Compensation Insurance.
Patriot offers free integrations through our partners: Vestwell for 401(k) and Next Insurance for pay-as-you-go workers’ comp. We don’t handle payments for garnishments, health insurance, child support, or other retirement plans.
Payroll FAQs
New customers can switch to Patriot at any time. When to switch is entirely up to you! We will help you get started whether you start fresh in the new year or switch mid-year or at the end of a quarter.
Patriot offers a few direct deposit options to meet our customers' needs: expedited 2-day direct deposit for qualifying customers, standard 4-day direct deposit payroll prefunding, or customer initiated funding through bank wires or Instant payments.
Our Full Service Payroll will collect, file and deposit federal, state, and most local taxes, in the USA. Learn more here.
Yes, we file in all 50 states with our Full Service Payroll. However, there is a $12 fee for each additional state that we file in.
After you have completed your tax filing setup, Patriot Software will collect payroll taxes on approved payrolls usually the first banking day before the pay date.
We offer a convenient setup checklist to help you gather this information ahead of time and ensure a quick and efficient setup. Learn what information you need to set up payroll here.
Our software is designed to guide you through the setup process with our easy payroll wizards. We offer free payroll setup for customers who would like assistance. We will enter your employee data and year-to-date payroll information. If you’d like to take advantage of this option, first sign up for a free trial. Then, call 877-968-7147 option 2, email our team at success@patriotsoftware.com, or chat us to request free setup assistance.
No. You are charged the base monthly price and a per worker fee on the first of each month. If a worker does not have a payroll during certain months, you are not charged for them.
Our payroll software is online. You can access it anytime or anywhere you have data or internet access. There’s no software to download.
The software is designed for small to large businesses, from 1–500 employees, in all industries. Whether you are a seasoned business or just starting out, our software will help you keep your time and money.
Yes. You may run a payroll whenever you need to in the payroll software.
No–our software is only available to companies with employees working in the USA. It’s our passion to help American businesses by providing streamlined, easy, and affordable payroll management solutions.
In the months you don’t run payroll, you will only be charged the base price for the payroll.
Patriot Software accepts credit or debit cards from Visa, Mastercard, American Express, and Discover for your software and service fees.
You’ll need a commercial or business bank account to utilize our direct deposit or Full Service payroll.
We are SOC2 Type II compliant to ensure the industry gold-standards in keeping your data safe. We will also require you to set up multiple authentication methods to ensure your log in credentials are not compromised.
Patriot collects and files Workers’ Compensation Insurance for Washington and Wyoming. For other states, we do offer free integration with NEXT Insurance, who offers Pay-As-You-Go Workers’ Compensation Insurance.
Unfortunately, we don’t handle the IRS Form 943 with our Full Service Payroll at this time. However, you can use our Basic Payroll and file outside of the software if your business is required to file Form 943.
Patriot offers free integrations through our partners: Vestwell for 401(k) and Next Insurance for pay-as-you-go workers’ comp. We don’t handle payments for garnishments, health insurance, child support, or other retirement plans.