Key Takeaways − Payroll data is a top target because it contains sensitive details like Social Security numbers, bank info, and salary history. In 2026, the primary threats to small businesses are phishing, weak passwords, unsecured remote access, and human error. You don’t need a massive budget to stay safe; prioritize multi-factor authentication, encryption, and […]
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Payroll Tips, Training, and News
What Is Mileage Reimbursement? 2026 Rates and More
July 10, 2026As a business owner, running errands is inevitable. But sometimes, you are too busy to make the run yourself. You might send an employee to pick up something or handle a task for you. If you find yourself counting on employees to use their personal cars for business, consider offering mileage reimbursement. So, what is […]
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How Cloud-based Payroll Facilitates Remote Work and Mobile Access
July 1, 2026Key Takeaways − Cloud-based payroll lets you run payroll from anywhere with internet access (no office, server, or VPN needed). Your team can view pay stubs, update info, and access tax forms from their phones or laptops. Cloud systems typically offer automatic updates, data backups, and bank-level security. Desktop payroll ties you to one computer […]
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Top 7 Must-Have Payroll Software Features for Your Business
June 26, 2026Payroll has a lot of moving gears. From collecting time cards to withholding taxes, it can be, well, a lot. To simplify your payroll responsibilities and put more time back into your day for other tasks, you may consider getting payroll software. But, what’re the kinds of payroll system features you need to look out […]
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What Should Be in an Employee File? Payroll Recordkeeping Requirements
June 25, 2026As an employer, it’s your responsibility to store records in an employee personnel file. From new hire documents to payroll information, there are a variety of documents (and some confidential information) you need to securely store and have on hand. So, what should be in an employee file?
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How to Seamlessly Convert Contractors to Employees
June 24, 2026At some point, you might need to convert an independent contractor to an employee.
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The Best Guide to Paying and Managing Out-of-State Remote Employees (2026)
June 24, 2026Remote work is becoming more common. If you hire remote workers who work in a different state than where your business is located, you need to know how to handle pay and employment issues.
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The Loyalty Tax: Why 60% of Workers Say Staying Hurts Their Pay
June 22, 2026A new Patriot Software survey of 1,000 U.S. adults who voluntarily switched jobs in the past five years found that 59.9% believe staying at one company for five or more years actively hurts their earning potential. Among Gen Z, that number climbs to 70.4%. These job hoppers’ personal experiences back up that belief: 60.6% of switchers […]
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Hidden Costs of Desktop Payroll Software: Maintenance and Upgrades
June 19, 2026Key Takeaways − Desktop payroll looks cheap upfront, but maintenance, upgrades, and IT support add up fast. Hidden costs include hardware, backups, security, patches, and time spent installing updates. Cloud-based payroll shifts work off your plate: updates, backups, and security are handled for you. If you’re spending too much time “babysitting” payroll software, it may […]
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Security Showdown: Cloud Payroll vs. Desktop Software
June 15, 2026Key Takeaways − Cloud payroll stores your data on secure, remote servers you access via the internet. Desktop payroll stores data on your own computer(s). Cloud vendors typically provide encryption, backups, and automatic updates. Desktop gives you physical control, but you’re also responsible for backups, updates, and security. Most small businesses today opt for cloud […]
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