If you have an employee who lives in one state but drives across the border to work in yours, you might assume you need to withhold and remit income tax to both states. In some cases, you don’t. A number of neighboring states have worked out reciprocity agreements that let cross-border employees pay income tax […]
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State-mandated Laws - Tips, Training, and News
Handling the Payroll Complexities of Crossing the 50-employee Threshold
August 6, 2026Key Takeaways − Hitting 50 employees is a major compliance milestone, especially under federal benefits and health coverage rules. Payroll gets more complex as you add benefits, more pay types, and tracking. You may also face multi-state issues. You need tighter processes, better systems, and clear documentation to avoid penalties and payroll errors. A modern […]
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When Is Rounding Employee Time Illegal?
July 22, 2026Key Takeaways − You can round employee time in some cases, but it must be neutral, not one-sided. Federal law (FLSA) allows rounding in small increments (e.g., 5, 6, or 15 minutes) if it does not consistently favor the employer. Rounding is illegal when it regularly shortchanges employees, especially minimum wage or overtime pay. Some […]
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Navigating Local, State, and Federal Minimum Wage Discrepancies
July 20, 2026Key Takeaways − When minimum wages conflict, you generally must pay the highest applicable rate. You may need to compare federal, state, and local (city/county) rules for each employee. Multi-state payroll means tracking different rates, different rules, and different effective dates. Document your process, update rates on time, and use tools like payroll software to […]
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Paid Sick Leave Laws by State: The Chart, Map, & Accrual Info You Need
June 5, 2026Typically, employers get to choose whether they want to offer types of paid time off, like sick leave, to employees. But depending on your business location, you might not have a choice. Little by little, paid sick leave laws by state are on the rise.
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Out-of-State Remote Workers: Compliance Checklist
May 14, 2026There are several benefits of a remote workforce, like an expanded talent pool. But if you’ve decided to hire out-of-state remote workers, there are several things you need to know.
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States With Paid Family Leave [+ Chart]
April 30, 2026According to the most recent BLS data, 27.5% of workers have access to paid family leave. Do yours? If you do business in one of the states with paid family leave laws, the answer should be yes.
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Can I Pay Employees Late? What Small Employers Need to Know
March 24, 2026Key Takeaways − You generally cannot pay employees late without risk. Federal law requires you to pay on the regular payday you’ve set. Many states have strict payday frequency and timing rules (and penalties). Late payroll can trigger wage claims, penalties, lawsuits, and morale issues. If you’re facing a cash crunch, communicate, document, and fix […]
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State-by-state Guide to Penalties for Late Paychecks
March 23, 2026Key takeaways − In most states, you must pay employees on a regular payday, which you establish in advance. Many states treat late paychecks as wage violations, with possible penalties, interest, and attorney fees. Some states add penalties (e.g., California) when you’re late with final paychecks after termination. A few states allow employees to file […]
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Navigating Multi-state Payroll Compliance for Healthcare Clinics
March 18, 2026If you run healthcare clinics in more than one state, payroll gets complicated fast. Each state can have different rules for minimum wage and overtime, paid sick leave and other benefits, state income tax and unemployment insurance, and pay frequency and pay stub requirements.
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