Payroll Blog

Payroll Training, Tips, and News

  • Spreadsheets and time & attendance software are two attendance management methods you can do on your computer.

    What Is Attendance Management?

    posted by Kaylee Riley
    Newest Article
  • depositing and reporting employment taxes

    When to Deposit and Report Employment Taxes

    posted by Kaylee Riley
    Recent Article
  • What Is Attendance Management?

    Employees come to work, do their jobs, and then go home. Day after day. But, sometimes employees call off sick or come in late. They might ask you to rearrange their schedules to accommodate their personal lives. How can you possibly keep track of all the coming and going?

    You need an attendance management system for employees.

    When to Deposit and Report Employment Taxes

    You’ve figured out how much to withhold from employee paychecks. But, what do you do with the money you withhold?

    You need to report and send employment taxes to government tax agencies. So, when do you do those things?

    The information for depositing and reporting employment taxes is below.

    ITIN Renewal Required as Part of PATH Act

    Many Individual Taxpayer Identification Numbers (ITINs) are set to expire on Dec. 31, 2016. Find out which ITINs are set to expire and what the ITIN renewal process is.

    What Is a Reasonable Accommodation?

    A reasonable accommodation is an adjustment or modification that an employer provides to give a person with a disability equal access to employment opportunities. Reasonable accommodations are an important aspect of the Americans with Disabilities Act (ADA), a federal civil rights law. The ADA was enacted to prevent discrimination and help individuals with disabilities to enjoy full participation in all areas of society.

    According to the Equal Employment Opportunity Commission, who enforces the ADA law, employers must provide reasonable accommodations so persons with disabilities can apply for a job, perform a job, or have access to benefits equal to what is offered to other employees.

    The good news is that 58% of reasonable accommodations are free.

    The Dangers of Doing Payroll by Hand and How to Avoid Them

    Doing payroll by hand can save you money—if you do it correctly. There are all sorts of laws, calculations, and taxes that you have to implement with precision. But, many small business owners that do payroll by hand make mistakes.

    Payroll mistakes can be costly. You might owe back wages or taxes, plus penalties and court fees.

    The IRS issued 6.3 million penalties related to employment taxes totaling $4.3 billion for the tax year ending September 2015.

    Doing manual payroll calculations can be dangerous for your business.

    What Are Payroll Internal Controls?

    Payroll involves a lot of sensitive and personal employee information. It is important for employers to keep that information safe. You also need to prevent payroll fraud. You need to limit who has access to payroll information and who can make changes to your small business payroll.

    Do you know how to maintain payroll confidentiality?

    Get a Free Small Business Employee Handbook Template

    Every workplace needs an employee handbook. Employee handbooks contain all the rules and procedures for your business. The handbook helps keep people safe and your business secure.

    But, creating an employee handbook can be difficult. There are many policies to include. That’s why we created a small business employee handbook template to help you out.

    What Retirement Plans Can You Offer to Your Small Business Employees?

    Do you offer retirement plans to your small business employees? Soon, you may not have a choice.

    Have you avoided retirement plans because of the large fees and time-consuming administration? If so, I’m happy to tell you that things have changed. There are more options than ever, including a plan that has no fees or recordkeeping requirements for employers. In fact, the DOL warns that in the near future, you may no longer have a choice. Individual states are being encouraged to create retirement programs, and the plans include mandates for employers.

    How to Calculate Overtime Pay for Salaried Employees

    Last Updated: August 3rd, 2016

    Even if you pay an employee a salary, you might owe them overtime wages.

    When are salaried employees eligible for overtime pay?

    There are two types of employees: exempt and nonexempt. These classifications refer to whether an employee is exempt from overtime wages or not. You must pay overtime wages to nonexempt employees. You do not get to choose an employee’s classification. Also, paying an employee a salary does not automatically make them exempt from overtime wages.

    The Fair Labor Standards Act (FLSA) sets the rules for overtime classifications. To be considered exempt from overtime pay, an employee must meet all the criteria for an exempt employee. If your employee does not meet all the criteria to be exempt, you must pay them for extra hours worked even if you give them a salary.

    What to Do If an Employee’s Form W-2 Comes Back “Undeliverable”

    You are required to send a W-2 form to employees by January 31 for wages they earned the previous year. But, what happens when you find a W-2 returned undeliverable?

    Below are the steps you can take.

    What Is Attendance Management?

    Employees come to work, do their jobs, and then go home. Day after day. But, sometimes employees call off sick or come in late. They might ask you to rearrange their schedules to accommodate their personal lives. How can you possibly keep track of all the coming and going?

    You need an attendance management system for employees.

    When to Deposit and Report Employment Taxes

    You’ve figured out how much to withhold from employee paychecks. But, what do you do with the money you withhold?

    You need to report and send employment taxes to government tax agencies. So, when do you do those things?

    The information for depositing and reporting employment taxes is below.

    ITIN Renewal Required as Part of PATH Act

    Many Individual Taxpayer Identification Numbers (ITINs) are set to expire on Dec. 31, 2016. Find out which ITINs are set to expire and what the ITIN renewal process is.

    What Is a Reasonable Accommodation?

    A reasonable accommodation is an adjustment or modification that an employer provides to give a person with a disability equal access to employment opportunities. Reasonable accommodations are an important aspect of the Americans with Disabilities Act (ADA), a federal civil rights law. The ADA was enacted to prevent discrimination and help individuals with disabilities to enjoy full participation in all areas of society.

    According to the Equal Employment Opportunity Commission, who enforces the ADA law, employers must provide reasonable accommodations so persons with disabilities can apply for a job, perform a job, or have access to benefits equal to what is offered to other employees.

    The good news is that 58% of reasonable accommodations are free.

    The Dangers of Doing Payroll by Hand and How to Avoid Them

    Doing payroll by hand can save you money—if you do it correctly. There are all sorts of laws, calculations, and taxes that you have to implement with precision. But, many small business owners that do payroll by hand make mistakes.

    Payroll mistakes can be costly. You might owe back wages or taxes, plus penalties and court fees.

    The IRS issued 6.3 million penalties related to employment taxes totaling $4.3 billion for the tax year ending September 2015.

    Doing manual payroll calculations can be dangerous for your business.

    What Are Payroll Internal Controls?

    Payroll involves a lot of sensitive and personal employee information. It is important for employers to keep that information safe. You also need to prevent payroll fraud. You need to limit who has access to payroll information and who can make changes to your small business payroll.

    Do you know how to maintain payroll confidentiality?

    Get a Free Small Business Employee Handbook Template

    Every workplace needs an employee handbook. Employee handbooks contain all the rules and procedures for your business. The handbook helps keep people safe and your business secure.

    But, creating an employee handbook can be difficult. There are many policies to include. That’s why we created a small business employee handbook template to help you out.

    What Retirement Plans Can You Offer to Your Small Business Employees?

    Do you offer retirement plans to your small business employees? Soon, you may not have a choice.

    Have you avoided retirement plans because of the large fees and time-consuming administration? If so, I’m happy to tell you that things have changed. There are more options than ever, including a plan that has no fees or recordkeeping requirements for employers. In fact, the DOL warns that in the near future, you may no longer have a choice. Individual states are being encouraged to create retirement programs, and the plans include mandates for employers.

    How to Calculate Overtime Pay for Salaried Employees

    Last Updated: August 3rd, 2016

    Even if you pay an employee a salary, you might owe them overtime wages.

    When are salaried employees eligible for overtime pay?

    There are two types of employees: exempt and nonexempt. These classifications refer to whether an employee is exempt from overtime wages or not. You must pay overtime wages to nonexempt employees. You do not get to choose an employee’s classification. Also, paying an employee a salary does not automatically make them exempt from overtime wages.

    The Fair Labor Standards Act (FLSA) sets the rules for overtime classifications. To be considered exempt from overtime pay, an employee must meet all the criteria for an exempt employee. If your employee does not meet all the criteria to be exempt, you must pay them for extra hours worked even if you give them a salary.

    What to Do If an Employee’s Form W-2 Comes Back “Undeliverable”

    You are required to send a W-2 form to employees by January 31 for wages they earned the previous year. But, what happens when you find a W-2 returned undeliverable?

    Below are the steps you can take.