How to Calculate a Raise for Your Small Business Employees
We are committed to providing timely updates regarding COVID-19.

How to Calculate a Raise

Employees have money on their minds. According to a Gallup poll, 59% of employees were not completely satisfied with their current pay. And, one SHRM survey found that 44% of respondents said they would leave their job to make more money elsewhere. To avoid losing their top employees, many businesses offer pay raises. Learn why employee raises are important, when to give salary raises, and how to calculate a raise.

Criteria for salary increase

Before handing out raises to employees, most employers create a list of salary increment criteria that establishes a standard basis for salary increases. This helps you decide between different types of pay raises.

When inflation drives up the price of goods and services, currency has less value and the cost of living increases. Because the cost of living is always changing, the wages you offer your employees should, too. You might offer a raise so your employees can keep up with increases in the cost of living. A cost of living raise is widespread, regardless of performance.

To determine the cost of living, you can look at the Social Security Administration. The cost of living adjustment (COLA) is an increase in Social Security benefits to adapt to the economy. For 2018, the COLA is 2%. Offering a 2% raise would match this annual cost of living adjustment.

You might also offer a salary increase based on merit. Maybe you have an employee who took on new responsibilities or added a new skill or title. For example, you would probably give a raise to an employee who becomes a CPA.

Merit-based raises might not be widespread. If you do give raises to all your employees, the amounts might differ based on performance. Raises based on merit need to be carefully calculated. Determine which employees best met your company’s goals, who added the most value, and who went above and beyond their regular job duties.

One benefit of merit-based raises is to encourage other employees to pick it up a notch. If an employee doesn’t receive a raise, they might wonder how they can improve their work.

Raises can also depend on an employee’s length of service. How long have they been with the company? You might give a raise for employees who reach milestones, like being with your company for 10 years. This shows employees you value their service and want to keep them around for years to come.

You can also dole out raises to prevent turnover. Turnover can have a negative impact on your business. It can cost you time and money. And, it can lead to a decrease in employee morale. It’s important to do what you can to prevent turnover from impacting your business.

Although giving out raises won’t necessarily prevent turnover, it’s a tactic many businesses use. Some employees leave because of money while others leave for personal reasons or to search for a new opportunity. To determine if finances are a reason an employee is unengaged or looking for other work, you should have regular employee performance reviews and meetings. Determine whether offering a raise makes the difference between retaining and losing top talent.

How much should a raise be?

Deciding amounts for employee raises can be a difficult process. To help you decide, use data.

Although amounts vary, the average pay raise is around 3%, according to one survey. The average pay raise for top employees ranges from 4.5% – 5%. And, the average pay raise for low performers ranges from 0.7% – 1%. You might decide to give employees more or less than these averages.

average pay raise amounts to help you calculate employee raises

You should also determine how much value your employees add to your business. What is their return on investment (ROI)? Use human capital metrics to compare how much an employee is bringing in to how much you spend on their compensation.

The raise amount you give also depends on your business. If profits are high, you might decide to give more. If you are having trouble paying business expenses, you should probably hold off on giving raises to employees.

How often should an employee get a raise?

The frequency in which you give employees raises can also vary. Some businesses choose to schedule annual or semiannual raises. Others give them based on when the employees earn them. Other businesses wait until employees have been with the company a certain amount of time before offering a raise.

Again, make sure you consider your business’s profits before giving frequent raises.

How to calculate pay raise

You can give employees either a percentage increase or flat amount.

How to calculate salary increase: Flat raise

With a flat amount, you determine how much additional money you want to give the employee, and add it to their annual salary. To figure out how much the raise increases the employee’s weekly or biweekly gross pay, you can divide the annual salary by 52 (weekly), 26 (biweekly), or 24 (semimonthly).

For example, an employee’s annual gross wages are $40,000. Their gross weekly wages are $769.23 ($40,000 / 52). You decide to give them a flat raise of $2,000. You want to determine how much their new weekly paycheck will be and how much more they will receive per week.

  1. First, add the raise to their gross wages: $40,000 + $2,000 = $42,000
  2. Now, divide their new gross wages by 52 weeks: $42,000 / 52 = $807.69
  3. Lastly, subtract their previous weekly wages from their new weekly wages: $807.69 – $769.23 = $38.46

The employee’s new annual wage is $42,000. Their new weekly paycheck is $807.69, which is $38.46 more than their previous weekly wages.

How to calculate salary increase: Percentage

With a percentage, you calculate how much the raise will be and add that amount to the employee’s current wages. Multiply the raise percentage by the employee’s current wages, then add it to their annual gross wages. Here is the formula:

New Salary = (Old Salary X Raise %) + Old Salary

Again, you can determine how much the employee’s weekly or biweekly paycheck increases by dividing their annual salary by 52 (weekly), 26 (biweekly), or 24 (semi-monthly).

Let’s say you decide to give an employee a percentage raise of 4%. The employee currently earns $50,000 annually and $1923.08 biweekly ($50,000 / 26). You want to determine how much the raise is, what their new annual wage will be, what their new biweekly paycheck is, and how much more they will receive per paycheck.

  1. First, multiply the percentage by the employee’s current annual wages: $50,000 X .04 = $2,000
  2. Next, add the employee’s current annual salary to the raise amount: $50,000 + $2,000 = $52,000
  3. Take the employee’s new annual salary and divide it by 26: $52,000 / 26 = $2,000
  4. Subtract the employee’s previous biweekly paycheck amount from their new biweekly paycheck amount: $2,000 – $1,923.08 = $76.92

The employee’s 4% increase is a flat increase of $2,000. Their new annual salary is $52,000. Their new biweekly paycheck is $2,000, which is a $76.92 increase from their previous biweekly wages.

There are a few different ways you can determine the employee’s new biweekly paycheck as well as how much of an increase the raise is per paycheck. Here is an alternate way if you know the employee’s previous biweekly paycheck. It will show you the biweekly raise amount first, which you can then use to determine the new biweekly wages:

  1. Take the employee’s previous biweekly paycheck and multiply it by the raise percentage: $1,923.08 X .04 = $76.92 (biweekly raise amount)
  2. Now, add the biweekly raise amount to the employee’s previous biweekly paycheck: $76.92 + $1,923.08 = $2,000

You can use whichever method you feel most comfortable with.

How to calculate raise percentage based on new wage

You might determine how much you want the employee’s new wages to be, but you want to know how much of a percentage increase that is. To calculate the employee’s raise percentage, use the following formula:

Percent Raise = [(New Salary – Old Salary) / Old Salary] X 100

Let’s use the same example as above. An employee currently earns $50,000 a year. You want their new annual salary to be $52,000. You want to determine their raise percentage using the above formula.

  • [($52,000 – $50,000) / $50,000] X 100 = 4%

Here’s a step-by-step process:

  1. First, determine the difference between their old and new salary: $52,000 – $50,000 = $2,000
  2. Next, divide the raise amount by their old salary: $2,000 / $50,000 = .04
  3. To turn the decimal into a percentage, multiply by 100: 100 X .04 = 4%

Your employee receives a 4% raise.

Retroactive pay

What if you forget to increase an employee’s wages after you issue a salary adjustment? You need to provide retroactive (retro) pay to the employee. Retroactive pay is when you paid employees a different amount of wages than what they should have been given in a previous pay period.

To find the retroactive pay, determine the difference between what the employee should have been paid and what you paid them. Let’s say an employee’s previous wages were $1,923.08 and their new wages are $2,000. You forgot to include their new wages in one pay period. To determine how much you owe them in retro pay, find the difference.

  • $2,000 – $1,923.08 = $76.92

The amount you owe the employee in retro pay is $76.92. If you recall, this is the same amount their paycheck increased by in the percentage example.

If you forget to include the employee’s raise in multiple pay periods, multiply the pay periods by the difference between their new and old paychecks. For example, you forget to include their new wages in three pay periods. Their retro pay would be:

  • $76.92 X 3 = $230.76

You would owe the employee $230.76 in retro pay.

Don’t forget to update an employee’s wages after a raise. Run payroll correctly with Patriot’s online payroll software. Update your employee’s hourly or salary rate within the system so they receive their raise in each paycheck. Try it for free today!

This is not intended as legal advice; for more information, please click here.

Stay up to date on the latest payroll tips and training

You may also be interested in: