Blog - Page 6 of 153

Navigating Multi-state Payroll Compliance for Healthcare Clinics

Posted on March 18, 2026March 20, 2026 by Rachel Blakely-Gray

If you run healthcare clinics in more than one state, payroll gets complicated fast. Each state can have different rules for minimum wage and overtime, paid sick leave and other benefits, state income tax and unemployment insurance, and pay frequency and pay stub requirements.

How to Pay Payroll Taxes: Step-by-step Guide

Posted on March 12, 2026March 12, 2026 by Andrew Freiman

There are a lot of things to keep track of as a business owner, with payroll taxes being one of them. The IRS requires you to withhold payroll taxes on your employees’ earnings and also contribute payroll taxes. This process can be complicated if you aren’t prepared. Read on to learn the difference between income and payroll taxes, how to pay payroll taxes, how to calculate payroll, your payroll tax deposit schedule, and more.

How to Choose a Payroll Service for Your Business

Posted on March 11, 2026March 11, 2026 by Rachel Blakely-Gray

Payroll software makes paying employees a breeze by calculating federal, state, and local taxes. If you’ve decided you want to use software to run payroll, you can put away your calculator and income tax withholding tables (hooray!). But, do you know how to choose a payroll service?

Paying Remote Employees

Posted on March 11, 2026March 11, 2026 by Maria Tanski-Phillips

Remote work is gaining popularity across the globe (just check out our remote work map for the full scoop). And if remote work is a whole new ballgame for your business, you may be wondering what you need to do differently to pay your workers who telecommute. Read on to learn what aspects you need to keep in mind when paying remote employees.

HR Software for Small Business: Features, Benefits, and How to Choose

Posted on March 10, 2026March 10, 2026 by Rachel Blakely-Gray

Key Takeaways

HR software streamlines core HR tasks like employee records, documents, compliance, reporting, and benefits administration.
The biggest time-saver for small businesses is HR + payroll integration, which automates tax filings, syncs employee data, and reduces manual entry.
Core features to expect: Employee information management, document templates, compliance tools, HR reports, handbook builder, manager permissions, and benefits administration.
Consider HR software when you’re growing, juggling multi-state rules, offering benefits, or spending too much time on manual HR tasks.
Patriot HR (an add-on to Patriot Payroll) includes law alerts, HR document templates, HR reports, an employee handbook builder, employee info management, and manager permissions.
Getting started takes a few steps: Gather data, connect payroll, set permissions, upload docs, enable employee self-service, and turn on compliance alerts.

Common Payroll Laws by State

Posted on March 10, 2026March 10, 2026 by Rachel Blakely-Gray

When it comes to payroll regulations, there’s a lot you need to keep track of. In addition to federal laws, your state likely has its own rules in place. So, how familiar are you with payroll laws by state?

Payroll Trends for Small Businesses in 2026

Posted on March 10, 2026March 13, 2026 by Rachel Blakely-Gray

Employee count, compensation, benefits, and taxes are all key components of payroll, the process of paying your employees. Changes in the economy, employees’ priorities, and technology shape everything from how you run payroll to your payroll costs. Are you staying on top of the latest payroll trends?

Cloud Accounting Software: Questions to Consider

Posted on March 6, 2026March 6, 2026 by Amanda Cameron

Key Takeaways

Cloud accounting keeps your books online so you can access them anywhere, collaborate in real time, and reduce manual work.
When choosing software, evaluate budget, time savings, ease of use, business fit, features, support, security, and data protection.
Compare cloud vs. desktop by accessibility, updates/maintenance, backups, integrations, and internet needs.
Prioritize core features like bank feeds, invoicing, reporting, multi-user controls, and reliable customer support.

Offering Payroll Services for Accountants and Bookkeepers: A Practical Guide

Posted on March 6, 2026April 22, 2026 by Rachel Blakely-Gray

Key Takeaways

Payroll services create recurring revenue, strengthen client relationships, and expand your advisory role without hiring a payroll team when you use a full-service or white-label provider.
Look for reliability, automation (tax filings/deposits), accountant pricing, co-branding/white-label options, integrations, security, and responsive support.
Start small: Choose a partner, set pricing, start with 3–5 clients, then scale with co-branded portals and repeatable processes.
Typical margin example: If you’re billed $20 base + $4/employee and you charge $80 base + $6/employee for a 10-employee client, your margin per run ≈ $80; at 26 runs/year, ≈ $2,080/year per client.

What Happens If Payroll Taxes Are Filed or Paid Late?

Posted on March 6, 2026May 14, 2026 by Michele Bossart

Collecting, reporting, and remitting payroll taxes are some of your key responsibilities when you have employees. And if you forget or downright neglect your responsibility, your small business could receive a penalty for not paying payroll taxes.