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Managing Employee-Level Workers’ Compensation Codes

Background

This article is for customers who do not have work locations in Washington or Wyoming. Employers in those states have a different setup to include rates. If you have employees working in Washington or Wyoming, see the following help articles:

Washington:
Washington Workers’ Compensation (Industrial Insurance)
Adding Washington Employee Workers’ Comp Information

Wyoming:
Adding Wyoming Workers’ Compensation Codes and Rates
Adding Wyoming Employee Workers’ Comp and Unemployment Insurance Info

Workers’ compensation is insurance that pays benefits when an employee has a job-related injury or illness.  The premium for workers’ compensation coverage is determined by payroll dollars for each type of job or industry.  You can assign workers’ compensation codes to each employee, so that their payroll dollars can be reported by code.

This is an optional feature you can use to track payroll dollars by workers’ comp code.  

This is not required to run payrolls unless you are an ERGO NEXT Insurance (formally AP Intego) Pay As You Go workers’ comp customer.  See Pay As You Go Workers’ Compensation Insurance).

How to Assign a Workers’ Compensation Code to an Employee

  1. First, you will need to set up all workers’ compensation codes at the company level.  See How to Manage Company-Level Workers Compensation Codes in Patriot Software.  After you have set up all workers’ comp codes used by your company, you can now assign them to your employees.
  2. Go to Payroll > Employees > Employee List > {Employee Name}
  3. Click the “Pay Info” tab at the top of the employee record.
  4. Click Edit.
  5. Select the Workers Comp code that this employee’s payroll dollars will be reported under.
  6. Click Save.
  7. Repeat these steps for each employee.  

After you have assigned workers’ comp codes to everyone, the payroll dollars and hours will be tracked and you can report on them to determine your workers’ compensation premiums.  See Workers Compensation Wages Report.

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