How do I run an off-cycle payroll?
You will be able to run unlimited payrolls for your employees at no additional charge. Patriot gives you the flexibility to run “Off-Cycle” or “On-off” payrolls that do not fall into your normal pay schedule.
How to run a payroll outside the normal pay schedule
There may be times when you need to run a payroll that is separate from your normal pay schedule. Patriot gives you the flexibility to run as many payrolls as you need without changing your normal pay schedule.
To run a “one-off” payroll such as a bonus or last paycheck, follow these steps:
- Go to Payroll > Payroll Tasks > “Run a New Payroll.” This will take you to the “Step 1: Payroll Entry” screen.
- Click in the Pay Schedule box to select “Off-cycle Payroll” from the drop-down. This will not affect your pay schedule even if you use the same dates as your pay schedule.
- All Employees will show by default
- Salaried employees will not be automatically paid their pay rate unless the box is checked for this off-cycle payroll.
- Enter your pay period start date, pay period end date, and pay date in the boxes provided.
- Clicking the “Show Money/Hours” toggle will show all hours (ie. PTO, sick time) and money types (i.e. bonus, commission, etc.) that have been set up in the software. Each hour and money type are displayed at the end of each employee’s row.
- Clicking the “Advanced Options” link will allow you to turn off direct deposit or remove deductions and contributions from the payroll.
- Proceed with filling in the amounts in each money type or hour type as needed.
Proceed to Approve Payroll.
Q: What happens I run an off-schedule payroll? Does it affect my pay schedule?
A: Running an off-schedule payroll in no way impacts the structure/settings for any of the pay schedules set up in the account.
The off-schedule option loads all employees into the run payroll screen regardless of their pay schedule, and you can select the start/end/pay dates directly on that screen as a one-off payroll. The cadence of that payroll won’t be repeated the next time they run an off-schedule payroll. It’s meant for running any payroll that falls outside of the regular pay schedule (holiday/performance bonuses, offboarding an employee, etc.).
Also, check out “How to Run a Net-to-Gross Payroll.”
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