As a Patriot Software customer, you have two options for how to fund direct deposit payments to your employees. This will determine your deadlines for running payroll before the pay date.
- Standard Option: You must process payroll at least four days before the pay date. Patriot will collect money from your business bank account after payroll is run.
- Prefund Option: Patriot will collect money from your business bank account ahead of time, so it will be ready to send to employees faster. You can process payroll as little as one day before the pay date.
In both cases, your deadline for processing a payroll with direct deposit will be 8:00 p.m. Eastern time, although we recommend not waiting until the last minute, in the event of an unexpected technical delay. If you are a semiweekly federal tax payer, your deadline is 3:00 p.m. Eastern Time.
For more details about how prefunding works, see Using Prefunded Direct Deposit.
Standard 4-Day Direct Deposit
When you use the Standard Option, the pay date must always be at least four (4) banking days after the date you run payroll. Patriot will collect the money from your business bank account after you run payroll, confirm the collection is successful, then send the money to the employee bank accounts.
Here is an example:
Prefunded Direct Deposit
When you use the Prefund Option, Patriot has already collected money from your business before you run payroll, so you can pay employees quicker. Once your current prefunded balance is established, you can make the pay date either one, two, or three days after the date you run payroll. Any pay date over 3 days will use the Standard option, and your prefunded balance will not be used. For more details, see Using Prefunded Direct Deposit.
Here is an example showing setting the initial prefunded balance to $1000 for the first time.
When a bank holiday falls within a payroll week, you will need to add an extra day to your process. For more details, see Patriot Direct Deposit Bank Holidays.