Payroll Help

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Adding Non-Worked Hours to Time Cards

In this article:

What Hours are Automatically Included on Employee Time Cards?

  1. Regular hours are automatically included by default.
    • If an employee has one role, regular hours will appear as the default entry field.
    • If an employee has multiple roles, a dropdown will appear so employees can select the appropriate role when entering their time.
    • Do not create custom hour types for worked hours. Instead, use the multiple roles to track regular hours. See our help video for more information
  2. Overtime Hours (overtime and double overtime) are automatically included by default.
    • Overtime hours will follow FSLA or state laws.
    • You can set your own overtime rules if you need to comply with local, state or company overtime rules. See “Setting Up Overtime Rules,” for more information.

How to Include Non-worked Hours on Time Cards

Time off hours like Holiday, Sick, and Vacation are not automatically included on time cards. Patriot provides these as default hour types, but you must manually enable them to appear.  You can also add your own time off hours types.

  1. Go to Payroll > Settings > Payroll Settings > Hours & Money Types
  2. Click “Edit” beside the Hour Type you want to add to employee time cards.
  3. Check the box to “Include On Time Card”
    • These custom non-worked hours will be listed in “Other Hours” section of the employee time cards.
  4. Ensure the hour type “Active” box is checked. If a type is inactive—even if it’s marked “Yes”—it will not appear.
  5. Check the box that reads “Track Time Off” if you want to assign a specific amount of allowed time off hours to employees for this non-worked hour type (i.e vacation, or PTO). Read our help article for more information on tracking employee time off hours.
  6. Click “Save.”

How to Remove Non-worked Hours From Time Cards

  1. Go to Payroll > Settings > Payroll Settings > Hours & Money Types
  2. Click “Edit” beside the Hour Type you want to add to employee time cards.
  3. Uncheck the box to “Include On Time Card.”
  4. Optional – inactivate the hour type by unchecking the “Active” box.
  5. Click “Save.”

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