Using Direct Deposit in a Payroll

April 7, 2019

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After you have signed up for direct deposit, and your account has been activated, you are now ready to run payrolls to be direct deposited into employee accounts.

You will need to make sure that your employees’ direct deposit information has been entered on their records.  For more information, see Adding Employee Direct Deposit Info in Patriot Software.

When you are on Step 2 of the payroll process, you will see a message that the direct deposit info will be transmitted when you approve this payroll.  At the time you click the “Approve Payroll” button on Step 2, an electronic file containing the direct deposit payment instructions for each employee (known as a NACHA file) will be immediately created.  

Deadlines for Direct Deposit

Your deadline for processing a payroll with direct deposit will be 8:00 p.m. Eastern time, although we recommend not waiting until the last minute, in the event of an unexpected technical delay.  If you are a semiweekly federal tax payer, your deadline is 3:00 p.m. Eastern Time.

Below are examples of running a payroll for a Friday pay date. For certain holidays you may need to run your payroll earlier.

Regular ACH Option 4-Day Standard Monday
Pre-Funding 2-Day Standard Wednesday

 

[DEFINITION: NACHA File]

[RELATED ARTICLE: Direct Deposit Can Help Boost Employee Savings]

[RELATED ARTICLE: Pros and Cons of Direct Deposit]

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