Georgia New Employer Information
Federal and State Tax Accounts
Federal Tax Accounts:
- Your business will need to have an Employer Identification Number (also known as an EIN or FEIN), if you do not already have one.
- The simplest way is to apply for an EIN with the IRS online. There is no cost to apply for an EIN.
- To read more about applying for EINs, read our help article, “Your Step-by-step Guide on How to Apply for EIN”.
State of Georgia Tax Accounts:
- You will need to register with the Georgia Department of Revenue for a withholding tax account number, also known as State Income Tax (SIT).
- New employers in Georgia can register online here. When you get to the page, select the business section at the bottom and choose “register a new business”. From there, you will be taken through the signup process.
- Georgia new employers also need to register online with the Georgia Department of Labor for a state unemployment tax account number. You can also open a Georgia Unemployment Tax Account by completing DOL-1A and mailing it to the following address within 10 days:
- Georgia Department of Labor
P. O. Box 740234
Atlanta, GA 30374-0234
- Georgia Department of Labor
Setting Up Your New Employee:
- The Form I-9 is required by law for new employees. This is a two-part form. The first part will be filled out by the employee and the second by you, the employer. For more information, read “Form I-9 In a Nutshell”.
- You must keep each employee’s completed Form I-9 as long as the individual works for you. For more information, read “What Should Be in an Employee File?”
- Have your new employee fill out Form W-4, Employee’s Withholding Certificate, for federal income taxes (FIT).
- For more information, read our help article, “Updates to the Income Tax Withholding Tables and What You Need to Know”
- Have your new employee fill out Form G-4, Georgia Employee’s Withholding Allowance Certificate for state income tax (SIT).
- When you are paying employees in Georgia, you will need to set up their tax allowances as they indicated on their tax withholding form. For more information, read, Georgia Employee Tax Withholding Help.
- You are required to report all new hires within 10 days from the date of hire or rehire.
- You can report online or fill out the Georgia New Hire Reporting Form and mail it.
- For more information, visit the Georgia New Hire Reporting Program.
- To learn more about new hire reporting, read, “What Is New Hire Reporting?”
Once you have all the necessary information, you will be able to set up your payroll for your business.
Please note that as an employer you will be required to keep employee payroll records for at least three years. For more information, read our help article, “What Employers Should Know About Employee Payroll Records”
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