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Salary Employees: Recording Time in the My Patriot Mobile App

In this article:

Follow these steps to efficiently record your time using the Time and Attendance Mobile App.

How to Enter Hours as a Salary Employee

1. Download and Log In

  1. Download the App: Install the My Patriot mobile app from the Google Play Store or the Apple App Store.
  2. Log In: Open the app and log in with your employee portal username and password.

2. Access Your Time Cards

  1. Go to the ‘Time Cards’ calendar Icon at the bottom of the screen
    • Your time card will automatically reflect the time zone of your work location. To update this time zone, use the web employee portal. For more details, see the “Salary Employees: Entering My Time Worked”
  2. The Current time care will show by default.
    • Scroll left to see future time cards
    • Scroll right to see past time cards

3. Enter Your Time

  1. Tap the correct day/week you want to enter time in.
  2. Click the “+” link under “Regular Hours,” to enter regular work hours.

4. Add Other Hours (If Applicable)

You’ll enter non-regular hours if your employer tracks non-worked hours (e.g., vacation, holiday)

  1. Click the “+Add Other Hours” link.
  2. Select the Hour type, “PTO, Vacation, Jury Duty” etc.
    • The available balance for each type will be displayed.
  3. Enter the number of hours/minutes for the hour type you have taken.
  4. Click Save.

5. Add Time Card or Daily Notes

What’s the difference? Daily notes are comments on a specific work day. Time card notes are general notes for the time card and are not related to a specific day.

💡 Managers are not automatically notified of new notes; they may only see them during the approval process.

Daily Notes: To add notes for a specific day, click the section labeled “Note for {date}.”

  1. Type your note and
  2. Tap “Save Note.”
  3. You can edit these notes until your manager approves the time card.

Time Card Notes: To add general comments about the time card, click the “Time Card Notes” section at the top of the screen.

  1. Type your note.
  2. Tap “Save.”
  3. These can be edited until the time card is approved.
example of notification of notes on time cards
The note icon will be filled in to indicate when notes are added.

How to Submit Your Time Card

  1. Go to the ‘Time Cards’ calendar Icon at the bottom of the screen
  2. Your current time card will display by default.
    • Swipe left to access previous time cards.
  3. Tap the “Submit {total} hours” button at the bottom of the pay period display when you have finished entering your time for the pay period.
  4. You will receive an email or in-app notification once your time card is approved.
  5. You can edit your time card after submission until it is approved by your manager. Once approved, no further changes can be made.

    Also check out: “How to Unsubmit Your Time Card for Edits in the Mobile App.”

How to Handle Time Card Rejections

If your time card is rejected by your manager or payroll administrator, you will receive an email notification and notification on your phone if you have enabled notifications in the app.

  1. Visit your profile settings in the app to change or view your notifications.
  2. Correct any errors by clicking Edit next to the entry.
  3. Resubmit your time card using the steps outlined above.

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