How do I change a pay date?

There may be instances when you need to change a payroll pay date after starting the payroll process. Below are two scenarios with the necessary steps depending on your progress in the payroll process:

1. Before approving the payroll

You can easily change the pay date before approving the payroll by clicking on the “pay date” box. Note: The software will alert you if you select an invalid date or a date that does not allow enough time for payroll processing, especially if you use direct deposit, send a bank wire, or are a semi-monthly depositor.

2. After approving the payroll

If you have already approved the payroll, you must void it and rerun it with the correct pay date. Keep in mind, if you void the payroll several days after it was run, the collection process for taxes or direct deposits may have already begun. Patriot will return the money to your account once we confirm a successful collection.

If only one employee needs a correction, you do not need to void the entire payroll. Instead, you can void specific checks by selecting the employees whose checks need to be voided.
Navigate to Payroll > Payroll Tasks > Void Payroll.

For more detailed instructions, read “Voiding Direct Deposit Paychecks” and “How To Void or Cancel A Paycheck” to learn more about voiding checks.