How to Assign and Edit Work Locations to Employees

Background

If your business has more than one work location, you can create multiple work locations and assign a location to each employee, to correctly calculate payroll taxes.

How To Assign Work Locations to an Employee

1. Primarily Working at an office location: Before you assign a physical work location to an employee, you must first set up your work locations at the company level. For more details, see Managing Company Work Locations.
   • Once you have added your work locations you will be able to select the work location in the drop down on the “Employee Info” tab.
   • If you have not added multiple work locations at the company level, you will not see the Work Location dropdown on the employee’s record.
2. Primarily Working from home: For employees who primarily work from home, you do not need to create a new work location for each home address.
   • Select “Yes” to the question “Does this employee primarily work from home?”  Their home address will be used to determine state and local taxes that need to be withheld.

How to Change an Employee Work Location

1. Go to Settings > Company Settings > Manage Locations > Employee Locations.
   • You can also view and edit each individual employee’s assigned work location on the “Employee Info” page “Work Location” section.
2. Click the Edit icon
3. Select the new location from the dropdown.
4. Click “Save.”
5. Once you make a change, any payrolls run will use the most recent work location to calculate taxes.

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