How to Add or Change an Employee Profile Picture

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You can add, update, or remove a profile photo for each employee directly from their employee record in the Payroll Suite. The photo displays on the employee’s record and is visible to users in the software with payroll permissions as well as the employee in their employee portal. 

The employee can also add, update or remove their profile photo in their employee web portal. See our employee portal help article, “Add or Change Your Employee Profile Photo,” for more information.

How to Upload an Employee Profile Picture

1. Go to Employees > Employee List > {Employee name}.
2. Hover over the employee’s initial avatar until the edit icon appears.
3. Click the edit icon.
   • A modal will appear.
4. Click Upload Photo and select a photo from your computer.
   • Acceptable files are .jpg, jpeg.,png, HEIC and WebP, with a max size of 10 MB.
5. You can center the photo by dragging with your cursor.
6. Click Save when you are satisfied with the placement.

How to Change an Employee Profile Picture

Follow these steps to remove the current profile photo from an employee

1. Go to Employees > Employee List > {Employee name} 
2. Click the Update Photo link below the employee photo on the Profile banner.
   • A modal will appear.
3. Click the Upload link and Select a new file from your device that will meet the file requirements:
   • File types: .jpg, .jpeg, or .png and Maximum file size: 10 MB
4. Check the box to agree to the terms. 
5. Click Save.

How to Remove an Employee Profile Picture

1. Go to Employees > Employee List > {Employee name}.
2. Click the Update Photo link below the employee photo on the Profile banner.
3. Click the Remove link in the modal that appears.
4. Click Save.
   • The employee profile picture will change to the initials avatar with a random color assigned.

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