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Time Card History Report

In this article:

Background

The time card history report will allow admins in the software the ability to monitor timecard approvals and changes made by employees, admins, and employee managers. The time card history report is available to users with the suite permissions to view reports.

How to Use the Time Card History Report

  1. Go to: Reports > Time and Attendance Reports > Time Card History Report. Adjust the following fields as needed to display the desired data.
  2. Date range – adjust the date range as needed
  3. Pay schedule – By default, all company pay schedules will be selected for the date range. However, you’ll be able to filter to specific pay frequencies as needed.
  4. Event – By default, all events will be selected. However, you’ll be able to filter the following events individually:
    • Approved (Manager Approved, Admin Approved, and Employee Approved)
    • Unapproved
    • Nudged – when the admin or manager needed employee to submit a timecard
    • Rejected – when the admin or manager rejected a time card submission. Employees would correct errors.
    • Un-rejected
    • Edited
  5. Employee – By default, all active employees are selected to display.
    • To see inactive employees, change the toggle to “Show Inactives” at the top right of the screen.
  6. Click “Run Report.” If you change any of the selections, remember to refresh the report by clicking run report again.
  7. Click the date of each entry to expand the details of the change as well as view any Manager comments.
    • Clicking “Expand All” displays the status change details of all employee time cards.

The Time Card History Report data table will show:

  • Event Date – date of changes made to the time card
  • Editor -who made changes
  • Event – what type of event was recorded. Click the carrot on to expand to see updates that were made by the user at that time.
  • Employee Name
  • Employee Status – active/inactive
  • Manager

How to Download Time Card History Report

To print the selected Time Card History Report as a PDF, click “Download PDF” above the data table. To download the selected data in the Time Card History Report as a spreadsheet, click the “Download Spreadsheet” link above the data table.



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