New Hire Report
The New Hire Report is an HR software report and shows everyone hired or rehired within a specific date range, listing name, Social Security number, address, gender, birth date, hire date, and rehire date, if applicable. You can find this report under Reports > HR Reports > New Hires.
This report can help you keep track of which employees need to be reported to your state’s new hire reporting requirements. For more on your state’s new hire reporting laws, check with your state’s Department of Labor, or check out our New Employer Information by State page. Select your state then scroll down to “Report New Hires.”
Using the New Hire Report
- By default, the report will show anyone with a hire date or most recent rehire date for the previous month. To change the date range, enter new dates at the top, and click “Run Report.”
- Sort the order of a column by clicking the up or down arrows.
- You can print the report as a PDF document, or download a spreadsheet as a .csv file.
- The PDF version of the report will have the full social security number masked.
- To view full social security numbers use the spreadsheet version of the report. You will need to re-authenticate through MFA if you choose to display the full social security number on the spreadsheet.
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