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Oklahoma New Employer Information

Congratulations on your decision to become a new employer in Oklahoma! You will need a few things in place before you run your first payroll:

Federal and State Tax Accounts

Federal Tax Accounts:

Apply for an EIN View Details

If you don’t already have an EIN (Employer Identification Number), also called FEIN, you can easily apply for an EIN with the IRS online. There is no cost to apply for an EIN.
The EIN is a unique nine-digit number assigned by the IRS to identify your business. To read more about applying for EIN’s, read our help article, “Your Step-by-step Guide on How to Apply for EIN.”

Enroll in EFTPS View Details

Although it is not required, we suggest you register online for the EFTPS.
The Electronic Federal Tax Payment System (EFTPS) is an easy way to pay your federal taxes online or view any tax filings made on your behalf by Patriot. To find out more about EFTPS, please read our article, “What Is EFTPS?”

State of Oklahoma Tax Accounts:

Register With Oklahoma Tax Commission View Details

You will need to register your business with the Oklahoma Tax Commission using Oklahoma’s Taxpayer Access Point (okTAP).
You will be able to use this system to pay your state income taxes (SIT) as well as other tax liabilities.

Register With Oklahoma Employment Security Commission (OESC) View Details

You can register for a state unemployment insurance (SUI) account online with the EZ Tax Express. You will need to fill out the information under the “Employer Status Report.” Alternatively, you can fill out the paper form OES-1 and return it by mail.

Get Your SUTA Rate View Details

Employers in Oklahoma will receive a new State Unemployment Tax Assessment (SUTA) rate every year.
Oklahoma’s new employer SUTA rate for 2023 is 1.5%. You will need to know this when you are setting up your payroll tax settings.
To learn more about SUTA please read our article, “What Is SUTA Tax?”

Setting Up Your New Employee:

Fill Out Form I-9 View Details

Fill out the required Form I-9 for employee verification for working in the USA.
This is a two-part form. The first section is filled out by the employee, and the second part is to be filled out by the employer.
You must retain each employee’s completed Form I-9 as long as the individual works for you. For more information, please read, “Form I-9 In a Nutshell.”

Have Employee Fill Out Federal Form W-4 View Details

Employees need to fill out the federal Form W-4, Employee’s Withholding Certificate for federal income taxes.
For more information, read our help article, “Updates to the Income Tax Withholding Tables and What You Need to Know.”

Have Employee Fill Out State Form OK-W-4 View Details

Employees use Form OK-W-4, Employee’s Withholding Allowance Certificate, for Oklahoma state income taxes.

Report New Hire View Details

Employers need to report new hires online within 20 days of hire or rehire to the OK Department of Human Services via the OK Employer New Hire Reporting System.
For more information, please read our article, “What Is New Hire Reporting?”

Meet Minimum Wage Requirements View Details

Oklahoma follows the federal minimum wage of $7.25 per hour.
By law, you are required to post the minimum wage poster for your employees.

Once you have all the necessary information, you will be able to set up your payroll for your business.

You will want to keep all payroll records for at least three years. For more information, please read our help article, “What Employers Should Know About Employee Payroll Records.”

Let us know if you have any questions. We are here to help!

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