North Carolina New Employer Information
Congratulations on your decision to become a North Carolina new employer! You will need a few things in place before you run your first payroll.
For help registering your business in North Carolina, check out our partner, CorpNet.
Federal and State Tax Accounts
Federal Tax Accounts:
- Although it is not required, we suggest you register for the EFTPS (Electronic Federal Tax Payment System).
- EFTPS is an easy way to pay your federal taxes online or view any tax filings made on your behalf by Patriot. To find out more about the EFTPS, please read our article, “What Is EFTPS?”
State of North Carolina Tax Accounts:
- You can register your business online with the North Carolina Department of Revenue to obtain your tax ID number for state income tax withholding (SIT).
- You may also want to register for the electronic services for businesses with Department of Revenue. You will be able to file and pay SIT taxes, or view any transactions Patriot made on your behalf.
State-mandated Insurance:
- You must have workers’ comp insurance if you have at least 3 employees in North Carolina. You can sign up for workers’ comp insurance through a private provider or state-operated fund. Learn more about workers’ comp requirements in North Carolina here.
- Patriot’s online payroll offers free pay as you go (PAYG) workers’ comp integration with our partner, NEXT Insurance. You can get a free quote with NEXT here.
Setting Up Your New Employee:
- Fill out the required Form I-9 for employee work eligibility in the USA.
- The Form I-9 is a two-part form. The first section is filled out by the employee and the second part is to be filled out by the employer. To learn more, please read, “Form I-9 In a Nutshell.”
- You must retain each employee’s completed Form I-9 as long as the individual works for you. For more information, please read “What Should Be in an Employee File?”
- Form NC-4 is the state employee withholding allowance certificate for North Carolina.
- Employers need to report new hires online within 20 days of hire or rehire to the North Carolina Directory of New Hires.
- North Carolina’s minimum wage is $7.25 per hour.
- By law, you are required to post the minimum wage poster for your employees.
Once you have all the necessary information, you will be able to set up your payroll for your business.
You will want to keep all payroll records for at least three years. For more information, please read our help article, “What Employers Should Know About Employee Payroll Records.”
Let us know if you have any questions. We are here to help!
Disclaimer: This is not an all-inclusive list. For more information please contact your state and federal government agencies.
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