Hawaii New Employer Information
Federal and State Tax Accounts
Federal Tax Accounts:
- Apply for an Employer Identification number (also known as an EIN or FEIN), if you do not already have one. The most convenient way is to apply for an EIN with the IRS online. There is no cost to apply for an EIN.
- To read more about applying for EINs, read our help article, “How to Apply for an EIN”
- Although it is not mandatory, we recommend you enroll in the EFTPS (Electronic Federal Tax Payment System). You can easily register online. You will need to have this account to make tax payments online, or view whatever tax filings Patriot has made on your behalf if you are a Full Service Payroll customer.
- To find out more about the EFTPS, read our article, “What Is EFTPS?”
State of Hawaii Tax Accounts:
You can easily register online with the Hawaii Business Express. This one submission will be all you need for:
- Business Registration
- Department of Commerce and Consumer Affairs
- Taxpayer ID for the Department of Tax
- Department of Labor fillings
- The Hawaii new employer SUTA rate is 2.4% for 2019 and 2020. You will need to know this when setting up your payroll tax settings.
- You will be given a state unemployment taxation assessment (SUTA) rate every year determined by the Hawaii Department of Labor.
- For more information, read, “What Is SUTA Tax?”
Setting Up Your New Employee:
- Have your employees fill out the required Form I-9 for employee work verification in the USA.
- Learn more about Form I-9.
- Note: You must retain each employee’s completed Form I-9 as long as the individual works for you. For more information, read “What Should Be in an Employee File?”
- You may want to Enroll in E-verify and submit employee information, although it is not required. For more information, read our help article, “What Is E-Verify?”
- Have your new employee fill out Form W-4, Employee’s Withholding Certificate, for federal income taxes.
- For more information, read our help article, “Updates to the Income Tax Withholding Tables and What You Need to Know”
- Have your new employee fill out the Hawaii Withholding Certificate HW-4 for Hawaii state income taxes (SIT).
- Hawaii employers must report new hires within 20 days from the date of hire or rehire by sending the employee’s Form W-4 to:
Child Support Enforcement Agency
New Hire Reporting
601 Kamokila Blvd., Suite 251
Kapolei, HI 96707
- You can read more information about new hire reporting here.
- Hawaii employers must follow the Hawaii minimum wage rate of $10.10 per hour for 2020.
- You need to display the minimum wage poster where your employees can read it.
Once you have all the necessary information, you will be able to set up your payroll for your business.
Please note that as an employer you will be required to keep employee payroll records for at least three years. For more information, read our help article, “What Employers Should Know About Employee Payroll Records”
Let us know if you have any questions. We are here to help!
Disclaimer: This is not an all-inclusive list for new employers. Check with government agencies for more information.