Florida New Employer Information
Federal and State Tax Accounts
Federal Tax Accounts:
- The EIN is a unique nine digit number assigned by the IRS to identify your business. For more information, read, “What Is an FEIN?”
- You will need to obtain an Employer Identification Number, (also known as an EIN or FEIN), for your business if you do not already have one.
You can apply for an EIN with the IRS online. There is no cost to apply for an EIN.
- To read more about applying for an EIN, read our help article, “How to apply for an EIN”.
- Although it is not required, we recommend you enroll in the Electronic Federal Tax Payment System (EFTPS). You can enroll online for the EFTPS (Electronic Federal Tax Payment System). Having this account is the easiest way to make tax payments yourself online, or view any tax deposits made on your behalf by Patriot Software.
- To find out more about the EFTPS, read our article, “What Is EFTPS?”
State of Florida Tax Accounts:
- You will need to create an account with the Florida Department of Revenue for your state reemployment tax account (a.k.a. state unemployment insurance). You can register online.
- If you have already registered with the Department of Revenue for other tax accounts, you will still need to go through the online registration to get a reemployment tax account.
- If you have any questions, call the Florida Department of Revenue at 850-488-6800.
- Enroll your business in eServices with the Department of Revenue. This will be helpful when filing your taxes or viewing any tax payments made on your behalf by Patriot if you are a Full Service Payroll customer.
- The Florida new employers reemployment tax rate is 0.027 for 2019 and 2020.
- New employers will stay at this rate for 10 quarters, until liability can be established. The Reemployment Tax Rate Notice (RT-20) is mailed to each employer in December.
- Employers must post the Reemployment poster for employees to read.
- For more information, visit the Florida Department of Revenue website.
Setting Up Your New Employee:
- Have your new employee fill out Form W-4, Employee’s Withholding Certificate, for federal income taxes (FIT).
- For more information, read our help article, “Updates to the Income Tax Withholding Tables and What You Need to Know”
- As an employer, you are required by law to report any new employees you have hired. You can report new hires online with the Florida New Hire Reporting Center within 20 days from the date of hire or rehire.
- For more information, visit the Florida New Hire Reporting Center.
- To learn more about new hire reporting and employer responsibilities, read, “What Is New Hire Reporting?”
- The minimum wage in Florida is $8.56 per hour for 2020 and $8.46 for 2019.
- You need to display the Florida minimum wage poster where your employees can read it.
Once you have all the necessary information, you will be able to set up your payroll for your business.
Be sure you are keeping accurate payroll records. Federal law requires you to keep employee payroll records for a minimum of three years. To learn more, read our help article, “What Employers Should Know About Employee Payroll Records”
This is not an all inclusive list for new employers. There may be other state requirements that are not covered here. Visit the Florida Department of Revenue website for more information.
Let us know if you have any questions. We are here to help!