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Employee Census Report

The Employee Census Report is available to payroll customers and gives a snapshot of your employees’ employment date information.  You can find this report under Reports > Payroll Reports > Employee Census.

Using the Employee Census Report

  • You can show all statuses or only active, inactive, leave of absence, or terminated.
  • The information on the employee census report includes:
    • Last Name
    • Middle Name
    • First Name
    • Title
    • Email
    • Home Phone Number
    • Cell Phone Number
    • Street Address
    • City
    • State
    • Zip Code
    • Social Security number – the screen view only shows the last four digits. The downloaded version can print the entire social security number, but you must re-enter your password.
    • Birthdate
    • Hire Date
    • Current Status
    • Termination Date – Termination dates are only available through the HR Software or if you have Vestwell as a 401(k) provider. If an employee has more than one termination date in their Employee Status History, only the most recent one will appear in the census report.
    • Rehire Date – If an employee has more than one rehire date in their Employee Status History, only the most recent rehire date will appear in the census report.
    • YTD Hours Worked – (Year-to-date) Hours Worked
  • Click any column header with an arrow to sort by that column.
  • Download as a PDF or download a .csv file to view in a spreadsheet.
    • As mentioned above, to show whole social security numbers in a printed report, you will have to re-enter your password. 

If you have a 401(k) plan with Vestwell, you will see a dropdown to run your Year End 401(k) Retirement Plan Census. For more details, see Vestwell 401(k) Plan Sponsors: How to Prepare for Year-End Discrimination Testing.

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