How to Edit, Void, or Delete Beginning Balances

After you have first entered your beginning balances, if you find that you need to either edit, void or delete your beginning balance entries after you have completed your accounting setup, you can do this from your General Ledger report.  

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How to Edit Beginning Balances

1. Go to Reports > Accounting > Financial Reports > General Ledger.
2. Click on the “Beginning Balances” entry you need to edit.
   • Please note you may have reporting inconsistencies if you change the date, Accounts Receivable amount, or Accounts Payable Amount. Be sure to update your unpaid customer invoices or vendor bills accordingly.
3. Click the “cog” wheel at the end of the transaction row.
4. Click “Edit.”
5. Edit the beginning balance entries. As with all accounting entries, this edit will need to have debits and credits that balance before you can save the entry.
   • For example, if you are editing the checking amount to increase it by $100 (debit) you will need to offset the $100 credit in another account. 
6. Once the journal entry is balanced, click the “Apply Changes” button at the bottom of the entry.
   • You can also “Reset to Original” or “Cancel” the edit to revert the changes and back out.
7. You will be able to see edited beginning balance entries on the Modified Transaction Report. Reports > Accounting > Financial Reports> Modified Transactions.

How to Void Beginning Balances

1. Go to Reports > Accounting> Financial Reports> General Ledger.
2. Click on one of the beginning balance entries.
3. Click the “cog” wheel at the end of the transaction row.
   • You can also expand the transaction by clicking on the details description link and find the void link at the bottom of the transactions.
4. Click “Void.”
   • All of your beginning balance entries will be voided at the same time.
5. A confirmation modal will pop up: “Are you sure you want to void this entry?”
6. Click “Yes” to complete the action, or “No” to back out.
7. You will be able to see voided beginning balance entries on the Modified Transaction Report. Reports > Accounting > Financial Reports > Modified Transactions.

How to Delete Beginning Balances

1. Go to Reports > Accounting > Financial Reports > General Ledger.
2. Click on one of the beginning balance entries.
   • You can also expand the transaction by clicking on the details description link and find the void link at the bottom of the transactions.
3. Click “Delete.”
   • Note that all of your beginning balance entries will be deleted at the same time.
4. A confirmation modal will pop up: “Are you sure you want to delete this entry?”
5. Click “Yes” to complete the action, or “No” to back out.
6. You will be able to see voided beginning balance entries on the Modified Transaction Report. Reports > Accounting > Financial Reports > Modified Transactions.

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