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Add Washington Workers Comp Codes to Employees

In this article:

Background

If you are a Washington state employer, you will need to assign a Washington employee workers’ compensation code for each employee in order to run payrolls.  Depending on the employee’s rate for each code, the employee will pay a portion of the workers comp premium through payroll deduction.

For more information, see the Employers’ Guide to Workers’ Compensation Insurance in Washington State.

How to Assign a Workers Comp Code to an Employee

  1. Be sure you have set up your Workers Comp Codes and rates first in your settings. See Washington Workers Compensation (Industrial Insurance) for step-by-step details.
  2. Go to Payroll > Employees > Employee List > {Employee Name} to add a workers comp code to an employee.
  3. Click the Pay Info tab.
  4. Click Edit.
  5. Click the Yes radio button under the Covered by Workers Comp section.
  6. Select the Workers Comp Code from the dropdown list for this employee.  
    • The dropdown shows the codes you added in your company settings.
    • If you need to add to this list, set these up at the company level under Payroll > Settings > Payroll Settings > Workers’ Comp Settings.
  7. Click “Save Employee.”

How to Mark an Employee Exempt from Washington Workers Comp

  1. Go to Payroll > Employees > Employee List > {Employee Name}
  2. Click the Pay Info tab.
  3. Find the W-2 Information section.
  4. Click No under Covered by Workers Comp.
  5. Click Save.

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