Employee Portal Help

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Salaried Employees: Entering My Time Worked

If your employer offers online time and attendance, and you are a salaried employee and keep track of your hours worked, here is how to enter your time in your employee portal.

screenshot showing how to enter time in your employee portal.

1. Log into your employee portal.

2. On the home page, click “Time Cards” in the left list. By default, the time card for the current pay period will appear.

3. Your time card will display your work location’s time zone. To change your work location time zone: MY INFO > Personal Info > Work Time Zone. Click in the dropdown box to select a new timezone. Click Save.

Your Time Card Layout

  • The current Year and Pay Period will appear in the dropdown lists at the top of the page. To view a time card for a different pay period, select it from the dropdown list, and click Run Report.
  • Each day is shown in columns, and hours types are shown in rows.
  • If you are paid weekly, you will see a grid for one week.
  • If you are paid biweekly, you will see a grid for two weeks.
  • If you are paid semi-monthly or monthly, your time card will show all days included in the pay period.  Any days of the week outside the pay period will be shown in gray.

3. Enter your time. Record the total number of hours worked in the corresponding column for each day.

4. Add Other Hours, if applicable. If your employer offers tracking for non-worked hours such as vacation or holiday, click “Other Hours.” New rows will appear on your time card (if your employer has added them). Enter the total daily non-worked hours in the corresponding row.

5. Add any comments, if needed.  There is space at the bottom of the time card to add your comments about this pay period, such as explaining an absence or a changed work schedule.

6. Check the “Employee-Approved” box in the lower right corner when you are finished entering your time for the pay period.  You can still make edits after you approve your own time card, but you can no longer make edits once your manager approves the time card and you see the word “Approved” in the top right corner.

7. Click Exit Time Card, and click Yes to save your entries.

Note: If this time card has already been approved by a manager, the word “Approved” will appear in the top right corner and you will no longer be able to make time card entries for that pay period.

Time card rejection

If your employer rejects your timecard, you will be notified by email and also in your employee portal.

  • Make the necessary corrections
  • Click “Employee Submit”
  • Click “Save.”  
screenshot showing time card rejection in Patriot Software

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