Salaried Employees: Entering Time Worked
If you are an employee and have any questions about your paychecks, W-2s, or using the employee portal, please contact your employer. Patriot Support staff cannot answer your questions via chat, email, or phone. We can only speak with authorized company contacts.
If your employer offers timekeeping, and you are an hourly employee, follow these steps to enter your time. Note: If a manager has already approved this time card, you will see the word “Approved” in the top right corner. If the time card has been approved, you can no longer make time card entries for that pay period.
1. Log in to your employee portal at www.mypatriot.com.
2. Open Time Cards – From the Home page, click “Time Cards” on the left. The time card for the current pay period will appear by default.
Time Card Time Zone
Your time card will display your work location’s time zone. To change your work location time zone: MY INFO > Personal Info > Work Time Zone. Click in the dropdown box to select a new timezone. Click “Save.”
Understanding Your Time Card
- The current Year and Pay Period will appear in the dropdown lists at the top of the page. To view a time card for a different pay period, select it from the dropdown list, and click “View Time Card”.
- Each day is shown in columns, and hours types are shown in rows.
- If you are paid weekly, you will see a grid for one week.
- If you are paid biweekly, you will see a grid for two weeks.
- If you are paid semi-monthly or monthly, your time card will show all days included in the pay period.
- Any days of the week outside the pay period will be shown in gray.
3. Enter your time – Record the total number of hours worked in the corresponding column for each day. Use decimals for minute conversions. See our helpful chart on how to convert minutes to decimals.
4. Add Other Hours, if applicable – If your employer offers tracking for non-worked hours such as vacation or holiday, click “Other Hours.” New rows will appear on your time card (if your employer has added them). Enter the total daily non-worked hours in the corresponding row.
5. Add Daily Notes or Time Card Notes
What’s the difference? Daily notes are comments on a specific work day. Time card notes are general notes for the time card and are not related to a specific day.
💡 Managers are not notified of new notes, and may not see these until approving time cards.
- Add a Daily Note – Click the note icon on the desired day to add a note on a particular date. Type your note and click “Save.” You can edit your daily notes until the manager approves the time card.
- Add a Time Card Note – Click the “Note” section of the time card to leave general comments on the time card that aren’t related to a specific day and “Save.” You can edit your time card note until the manager approves the time card.
6. Check the “Submit” box in the lower right corner when you are finished entering your time for the pay period. You can still make edits after you approve your time card, but you can no longer make edits once your manager approves the time card and you see the word “Approved” in the top right corner.
7. Click Exit Time Card and click Yes to save your entries.
💡 If a manager has already approved this time card, the word “Approved” will appear in the top right corner and you will no longer be able to make time card entries for that pay period.
Time card rejection
If your employer rejects your timecard, you will be notified by email, in your employee portal, and the employee app, My Patriot (if notifications are turned on in the app).
- Make the necessary corrections
- Click “Employee Submit”
- Click “Save.”
Did you know there’s a mobile app for employee timekeeping? You can download the My Patriot mobile app on the Google Play Store or the Apple App Store.
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