Payroll Software for Small Business | Patriot Software

Easy & Affordable Payroll Software

Run quick, seamless payroll with Patriot's Basic Payroll

Basic Payroll Software starting at $17/month+ $4 per employee/contractor

More info about our software products

Streamline Your Payroll

Flexible & customizable payroll

Create customizable deductions and contributions for your 401(k), health insurance, garnishments, and more.

Printable W-2s

Print W-2s at the end of the year. Use plain 8.5 x 11 office paper or W-2 forms. The choice is yours!

Free employee portal

Give your employees secure access to their paystubs, pay history, and payroll information.

Time-off accruals

Have a PTO policy you want to automate? Set up time-off accrual rules that will automatically calculate time-off hours with each payroll.

Multiple pay rates

Add up to five pay rates for each hourly employee. You can differentiate pay rates for employees by adding a description to each rate.

Net to Gross Payroll tool

Goodbye, random bonus amounts after taxes. Use this tool to enter the amount you want employees to take home, and we'll gross it up for taxes.

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With Patriot, Running Payroll Can’t Be Easier

We love Patriot! It makes it so easy to process tax documents, payroll, keep up with hours, and employee portals. The employees can log in to their portal and receive tax documents and their direct deposits.

It really keeps bookkeeping at a minimum and gives me more time to spend building the store and spending time with customers.

Ashley LaBarre, Tropical Envy Boutique

... [Patriot is] Simple, easy, and user-friendly. It’s intuitive and really doesn’t take me long. I was worried about all the tip income we deal with and all we had to do with it, but it’s very easy.

Kelsey Daniels, Flights Wine Bar

It simplifies the whole process. Where before we were clocking time and trying to keep track in Excel spreadsheets and determine tax liabilities, I just didn’t have time to do that stuff. So, Patriot allows us to log the numbers, and it spits out all the numbers of what we owe per check and for the taxes.

Jon Kehl, Crown Community Garden

We have three employees, so it takes me a minute to a minute and a half every other Friday to run payroll. That’s a time-saver that I can just not beat. And, it’s a headache I do not have. I’ve done my own payroll before, and I’ll never go back to it!

Michael Gee, Zen Dog Mobile Groom Spa, LLC

I just put in our employee’s information, and they took care of the rest ... just the ease of having employees and knowing all the paperwork would be right, and I wouldn’t need to figure it out. As we continued to add employees, [Patriot] made it easier and easier to know everything was being done right. That brought peace of mind.

Julee, Heartisans Marketplace

Patriot’s Full Service Payroll makes it easier to handle a lot of our tasks. It makes running payroll a lot simpler, cheaper, and faster for us as a small business.

John Feghali, Toaster Party

I don’t have to spend more than a few minutes every other week to run payroll. I find the platform is easy to use. And, support has been really good any time I’ve had any issues.

Steve Sentner, Paw & Order

We’re very small, so the biggest factor for us was the cost of payroll software. I didn’t want to pay for a big program that we didn’t need and I also do accounting, so Basic Payroll was the perfect fit for us. Overall, the price and the user-friendly website were the big factors for me.

Gail Horn, The Soap Chest

One of our biggest concerns of opening a business was needing to employ others and be compliant with all things that are required. Patriot has made that one of the easiest things!! Some simple data entry to set up a new employee and then a few minutes each pay period to enter the hours worked, and Patriot takes care of the rest.

Cardell and Karla McDonald, Show-Me Shaved Ice

I love Patriot Software LLC it help[s] me a lot with payroll.

If I have questions I call and there is always someone who help me and solves my problem. Makes my business easy!

Marilu, Marilu Inc.

Lots of Payroll Reports ... with filtering, sorting, and exporting capabilities.

Payroll Register

This shows all of the payroll you have run for all employees in the software, broken down easily by pay date. View details like employee hours, earnings, taxes withheld, and deductions, as well as employer taxes owed and contributions.

Individual Paycheck History

The payroll details you need for individual paychecks processed in our software. View an employee’s payroll details like hours, earnings, employee taxes withheld, employer taxes owed, deductions, and contributions.

Payroll Details

Your go-to report for breaking down year-to-date details by employee, location, totals, or checks. Plus, we give you easy ways to download the report either with a PDF or CSV file.

Check/Deposit Payment Detail

See all payments made to all employees with this report. Select one or all employees for a specific payday range to see payment type (whether you paid them with check or direct deposit), amount, and account type.

Manage Time Off

Managing time off has never been easier. View time off balances for vacation, sick, or personal time. To get started tracking employees’ used and available time off, set up the hour codes you want to use.

W-2 Summary Report

Preview Form W-2 details to ensure information is accurate before printing. Use the W-2 Preview report at the end of the year (or throughout the year) to confirm reported income is correct.

Assigned Deductions

Look ahead to see future payroll deductions you have scheduled. This report groups employees under specific deductions (e.g., medical). And, you can filter by deductions or status (e.g., active). Again, this report shows future—not historical—deductions.

Deduction History

Access all of your deductions from previous payrolls. Choose a time period to view employee payroll deductions that have already been deducted. Use this report to show individual and total deductions.

Assigned Contributions

View a summary of all future employer contributions scheduled. This report groups employees under specific employer contributions (e.g., 401(k) match). And, you can filter by contributions or status. This report shows future—not historical—contributions.

Contribution History

Your go-to report when reconciling benefit invoices or preparing to send your 401(k) contributions. This report gives a breakdown of all of the employer contributions you have made for your employees.

Payroll Tax Liabilities

How much do you owe to the state or on your FUTA taxes? With this report, you see your payroll tax liabilities for federal, state and local taxes. Basic Payroll software customers can use this report to handle their payroll tax obligations.

Employee Census

Need an employee’s status, title, and other demographic info? We’ve got your back with this Employee Census report. View an employee’s status to see if they’re active, inactive, on a leave of absence, or no longer at your business (terminated).

Don't want to deal with Payroll Tax Filings?

We can do them for you—if you select our Full Service Payroll

Compare Payroll Options

Payroll Software FAQs You got questions? We got answers!

The software is designed for small to large businesses, from 1–350 employees, in all industries. Whether you are a seasoned business or just starting out, our software will help you keep your time and money.

Since our payroll software is online, you only need access to a web browser and the Internet. There’s no software to download.

No–our software is only available to companies with employees working in the USA. It’s our passion to help American businesses by providing streamlined, easy, and affordable payroll management solutions.

On the months you don’t run payroll, you will only be charged the base price for the payroll.

Yes. You may begin using the payroll application at any time during the year. You will want to make sure you enter in all of your employee payroll history in the software so end of the year W-2s are accurate. (We can help! We offer free payroll setup to help you get your account setup and can enter all payroll history on your behalf.)

Patriot will e-File 1099s for Full Service Payroll customers who are paying contractors through payroll at no additional cost for 2020 1099s and later years.  If you have Accounting Premium, Accounting Basic, or Basic Payroll, here are the filing fees:

Number of 1099sFee
1 to 5$20.00
6 to 35Additional $2.00 per 1099
36+No additional charge
Annual e-Filing Fees

For more information, check out our help article, Electronically Filing Your 1099s.