Payroll Software for Small Business
Run quick, seamless payroll with Patriot's Basic Payroll Software
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Streamline Your Payroll Management With Patriot Payroll™
Flexible & Customizable Payroll
Create customizable deductions and contributions for your 401(k), health insurance, garnishments, and more.
Printable W-2s
Print W-2s at the end of the year. Use plain 8.5 x 11 office paper or W-2 forms. The choice is yours!
Free Employee Portal
Give your employees secure access to their paystubs, pay history, and payroll information.
Time-off Accruals
Have a PTO policy you want to automate? Set up time-off accrual rules that will automatically calculate time-off hours with each payroll.
Multiple Pay Rates
Add up to five pay rates for each hourly employee. You can differentiate pay rates for employees by adding a description to each rate.
HR Center
Get timely alerts and emails for federal, state, and local compliance. Plus, assess your company's HR strengths and potential risks with an HR assessment.
Lots of Payroll Reports Filter, sort, and export with Patriot Payroll™
Departments in Payroll
Need help with decision-making for cost allocation, resource planning, or answering the ever-burning question: "What are the payroll costs for each department?" You'll love our Departments in Payroll Report!
Payroll Register
This shows all of the payroll you have run for all employees in the software, broken down easily by pay date. View details like employee hours, earnings, taxes withheld, and deductions, as well as employer taxes owed and contributions.
Payroll Details
Your go-to report for breaking down year-to-date details by employee, location, totals, or checks. Plus, we give you easy ways to download the report either with a PDF or CSV file.
Check/Deposit Payment Detail
See all payments made to all employees with this report. Select one or all employees for a specific payday range to see payment type (whether you paid them with a check or direct deposit), amount, and account type.
Manage Time Off
Managing time off has never been easier. View time off balances for vacation, sick, or personal time. To get started tracking employees’ used and available time off, set up the hour codes you want to use.
W-2 Summary Report
Preview Form W-2 details to ensure information is accurate before printing. Use the W-2 Preview report at the end of the year (or throughout the year) to confirm that the reported income is correct.
W-2 Preview Report
Want to get ahead of the end-of-the-year rush? Preview W-2 Form report allows you to view each employee’s W-2 with all data entered to date and ensure accuracy. After that, year-end will be a piece of cake.
Assigned Deductions
Look ahead to see future payroll deductions you have scheduled. This report groups employees under specific deductions (e.g., medical). And, you can filter by deductions or status (e.g., active). Again, this report shows future—not historical—deductions.
Deduction History
Access all of your deductions from previous payrolls. Choose a time period to view employee payroll deductions that have already been deducted. Use this report to show individual and total deductions.
Assigned Contributions
View a summary of all future employer contributions scheduled. This report groups employees under specific employer contributions (e.g., 401(k) match). And, you can filter by contributions or status. This report shows future—not historical—contributions.
Contribution History
Your go-to report when reconciling benefit invoices or preparing to send your 401(k) contributions. This report gives a breakdown of all of the employer contributions you have made to your employees.
Payroll Tax Liabilities
How much do you owe to the state or on your FUTA taxes? With this report, you see your payroll tax liabilities for federal, state, and local taxes. Basic Payroll software customers can use this report to handle their payroll tax obligations.
Employee Census
Need an employee’s status, title, and other demographic info? We’ve got your back with this Employee Census report. View an employee’s status to see if they’re active, inactive, on a leave of absence, or no longer at your business (terminated).
Don't want to deal with Payroll Tax Filings?
We can do them for you—if you select our Full Service Payroll
Compare Payroll OptionsPayroll Software FAQs
You got questions? We got answers!
No, we offer free direct deposit! There’s no additional software charge for providing standard or expedited direct deposit to your employees.
New customers can switch to Patriot at any time. When to switch is entirely up to you! We will help you get started whether you start fresh in the new year or switch mid-year or at the end of a quarter.
Patriot offers a few direct deposit options to meet our customers' needs: expedited 2-day direct deposit for qualifying customers, standard 4-day direct deposit payroll prefunding, or customer initiated funding through bank wires or Instant payments.
Learning how to set up payroll with Patriot Software’s payroll software is easy. Gathering this information ahead of time will ensure a quick and efficient setup. Learn what information you need to set up payroll here.
Our software is designed to guide you through the setup process with our easy payroll wizards. We offer free payroll setup for customers who would like assistance. We will enter your employee data and year-to-date payroll information. If you’d like to take advantage of this option, first sign up for a free trial. Then, call 877-968-7147 option 2, email our team at success@patriotsoftware.com, or chat us to request free setup assistance.
Payroll FAQs
New customers can switch to Patriot at any time. When to switch is entirely up to you! We will help you get started whether you start fresh in the new year or switch mid-year or at the end of a quarter.
Patriot offers a few direct deposit options to meet our customers' needs: expedited 2-day direct deposit for qualifying customers, standard 4-day direct deposit payroll prefunding, or customer initiated funding through bank wires or Instant payments.
Our Full Service Payroll will collect, file and deposit federal, state, and most local taxes, in the USA. Learn more here.
Yes, we file in all 50 states with our Full Service Payroll. However, there is a $12 fee for each additional state that we file in.
After you have completed your tax filing setup, Patriot Software will collect payroll taxes on approved payrolls usually the first banking day before the pay date.
We offer a convenient setup checklist to help you gather this information ahead of time and ensure a quick and efficient setup. Learn what information you need to set up payroll here.
Our software is designed to guide you through the setup process with our easy payroll wizards. We offer free payroll setup for customers who would like assistance. We will enter your employee data and year-to-date payroll information. If you’d like to take advantage of this option, first sign up for a free trial. Then, call 877-968-7147 option 2, email our team at success@patriotsoftware.com, or chat us to request free setup assistance.
No. You are charged the base monthly price and a per worker fee on the first of each month. If a worker does not have a payroll during certain months, you are not charged for them.
Our payroll software is online. You can access it anytime or anywhere you have data or internet access. There’s no software to download.
The software is designed for small to large businesses, from 1–500 employees, in all industries. Whether you are a seasoned business or just starting out, our software will help you keep your time and money.
Yes. You may run a payroll whenever you need to in the payroll software.
No–our software is only available to companies with employees working in the USA. It’s our passion to help American businesses by providing streamlined, easy, and affordable payroll management solutions.
In the months you don’t run payroll, you will only be charged the base price for the payroll.
Patriot Software accepts credit or debit cards from Visa, Mastercard, American Express, and Discover for your software and service fees.
You’ll need a commercial or business bank account to utilize our direct deposit or Full Service payroll.
We are SOC2 Type II compliant to ensure the industry gold-standards in keeping your data safe. We will also require you to set up multiple authentication methods to ensure your log in credentials are not compromised.
Patriot collects and files Workers’ Compensation Insurance for Washington and Wyoming. For other states, we do offer free integration with NEXT Insurance, who offers Pay-As-You-Go Workers’ Compensation Insurance.
Unfortunately, we don’t handle the IRS Form 943 with our Full Service Payroll at this time. However, you can use our Basic Payroll and file outside of the software if your business is required to file Form 943.
No. While you can set up custom deductions and contributions, Patriot Software does not handle the remitting of these funds to the proper agencies at this time. That being said, we do offer free integration with Vestwell for 401(k) deductions and Next Insurance for pay as you go workers’ comp Insurance.
