Payroll Blog

Payroll Training, Tips, and News

  • how to fill out form 941

    How to Fill Out Form 941: Your Step-by-step Guide

    posted by Maria Tanski
    Newest Article
  • gender equality at work

    What You Can (and Should) Do to Achieve Gender Equality at Work

    posted by Rachel Blakely-Gray
    Recent Article
  • The Return of the Social Security No-match Letter: What You Need to Know

    Verifying your employees are authorized to work in the United States is one step of the new hire paperwork process. You must gather your employees’ names and Social Security numbers (SSNs) so you can fill out essential documents like payroll reports. But if an employee’s SSN and name don’t match the Social Security Administration’s (SSA’s) records, you may receive a Social Security no-match letter.

    The SSA began mailing no-match letters in March of 2019. However, SSN no-match letters aren’t exactly brand new. The SSA used the letters before the government put an end to them in 2012. And now, they’re back.

    How to Prorate Salary in 4 Steps

    Hiring salaried employees can eliminate some of the guesswork out of wage calculations. Typically, an employee earning a salary receives the same amount each pay period. But, what happens when an employee uses an unpaid day of work? In these situations, you must know how to prorate salary.

    8 Steps to Follow When Becoming an Employer

    Hiring your first employee is a huge milestone for you and your business. However, becoming an employer comes with many additional responsibilities. If you’re ready to become an employer, you must know which steps to follow.

    Can Employers Make Direct Deposit Mandatory?

    Many employees—82% of them, to be exact—receive their wages via direct deposit. When you are deciding how to pay your employees, direct deposit likely comes to mind. However, not all employees want to receive their wages through direct deposit. Can you require mandatory direct deposit?

    9 IRS Payroll Forms for Small Business

    As an employer, one of the biggest responsibilities you have is knowing which payroll forms to fill out. With so many forms out there, it can be difficult to know which apply to your business. Learn which IRS payroll forms your small business must file, due dates, and where to send each form.

    What Is Mileage Reimbursement, and How Does it Work?

    As a business owner, running errands is inevitable. But sometimes, you are too busy to make the run yourself. You might send an employee to pick up something or handle a task for you. If you find yourself counting on employees to use their personal cars for business, consider offering mileage reimbursement. So, what is mileage reimbursement?

    Your 1095-C Form Obligations, Explained

    Do employers have to offer health insurance? Sometimes. And if you are required to offer health insurance, you need to send a 1095-C form to all full-time employees.

    If you’re unfamiliar with Form 1095-C and employer-sponsored health insurance requirements, you likely have questions like:

    • What is a 1095-C form?
    • How do I fill it out?
    • When is Form 1095-C due?
    • Where do I send it?
    • What if I make a mistake?

    Read on to get the answers to these questions and any other Form 1095-C inquiries you have.

    Updates to the Income Tax Withholding Tables and What You Need to Know

    In 2018, the IRS adjusted income tax withholding tables to reflect the Tax Cuts and Jobs Act. The IRS released changes to the income tax brackets for 2019.

    When you have employees, you need to stay on top of changing employment tax rates. Rates impact the amount of money you withhold from employee wages. Are you familiar with the 2019 income tax withholding tables?

    Below, you will first find information about how withholding tables work. Then, you can learn about changes to the federal income tax withholding tables.  

    4 Tips for Negotiating Salary Increase With Potential Employees

    Bringing on top talent is tough. With nearly 3.5 million employees quitting their jobs per month, you might notice more candidates negotiating salary increase. Why? Because they can. Job seekers aren’t afraid to explore other options if you can’t provide the salary or benefits they want.

    Salary raise negotiation might make the difference between a valuable candidate working for you or moving on elsewhere.

    You don’t have to be a lawyer or arbitrator to successfully know how to negotiate an increase in salary. But, you do have to do your research, be willing to work with the candidate, and know where to draw the line.

    When Do You Need to Provide On-call Pay?

    Some businesses need on-call employees. But if you require employees to be available when they’re not working, should you pay them? Whether or not you must provide on-call pay depends on a few factors.

    The Return of the Social Security No-match Letter: What You Need to Know

    Verifying your employees are authorized to work in the United States is one step of the new hire paperwork process. You must gather your employees’ names and Social Security numbers (SSNs) so you can fill out essential documents like payroll reports. But if an employee’s SSN and name don’t match the Social Security Administration’s (SSA’s) records, you may receive a Social Security no-match letter.

    The SSA began mailing no-match letters in March of 2019. However, SSN no-match letters aren’t exactly brand new. The SSA used the letters before the government put an end to them in 2012. And now, they’re back.

    How to Prorate Salary in 4 Steps

    Hiring salaried employees can eliminate some of the guesswork out of wage calculations. Typically, an employee earning a salary receives the same amount each pay period. But, what happens when an employee uses an unpaid day of work? In these situations, you must know how to prorate salary.

    8 Steps to Follow When Becoming an Employer

    Hiring your first employee is a huge milestone for you and your business. However, becoming an employer comes with many additional responsibilities. If you’re ready to become an employer, you must know which steps to follow.

    Can Employers Make Direct Deposit Mandatory?

    Many employees—82% of them, to be exact—receive their wages via direct deposit. When you are deciding how to pay your employees, direct deposit likely comes to mind. However, not all employees want to receive their wages through direct deposit. Can you require mandatory direct deposit?

    9 IRS Payroll Forms for Small Business

    As an employer, one of the biggest responsibilities you have is knowing which payroll forms to fill out. With so many forms out there, it can be difficult to know which apply to your business. Learn which IRS payroll forms your small business must file, due dates, and where to send each form.

    What Is Mileage Reimbursement, and How Does it Work?

    As a business owner, running errands is inevitable. But sometimes, you are too busy to make the run yourself. You might send an employee to pick up something or handle a task for you. If you find yourself counting on employees to use their personal cars for business, consider offering mileage reimbursement. So, what is mileage reimbursement?

    Your 1095-C Form Obligations, Explained

    Do employers have to offer health insurance? Sometimes. And if you are required to offer health insurance, you need to send a 1095-C form to all full-time employees.

    If you’re unfamiliar with Form 1095-C and employer-sponsored health insurance requirements, you likely have questions like:

    • What is a 1095-C form?
    • How do I fill it out?
    • When is Form 1095-C due?
    • Where do I send it?
    • What if I make a mistake?

    Read on to get the answers to these questions and any other Form 1095-C inquiries you have.

    Updates to the Income Tax Withholding Tables and What You Need to Know

    In 2018, the IRS adjusted income tax withholding tables to reflect the Tax Cuts and Jobs Act. The IRS released changes to the income tax brackets for 2019.

    When you have employees, you need to stay on top of changing employment tax rates. Rates impact the amount of money you withhold from employee wages. Are you familiar with the 2019 income tax withholding tables?

    Below, you will first find information about how withholding tables work. Then, you can learn about changes to the federal income tax withholding tables.  

    4 Tips for Negotiating Salary Increase With Potential Employees

    Bringing on top talent is tough. With nearly 3.5 million employees quitting their jobs per month, you might notice more candidates negotiating salary increase. Why? Because they can. Job seekers aren’t afraid to explore other options if you can’t provide the salary or benefits they want.

    Salary raise negotiation might make the difference between a valuable candidate working for you or moving on elsewhere.

    You don’t have to be a lawyer or arbitrator to successfully know how to negotiate an increase in salary. But, you do have to do your research, be willing to work with the candidate, and know where to draw the line.

    When Do You Need to Provide On-call Pay?

    Some businesses need on-call employees. But if you require employees to be available when they’re not working, should you pay them? Whether or not you must provide on-call pay depends on a few factors.