Payroll Software starting at $17/month+ $4 per employee (or 1099 contractor)
More info about our software products
Fun Fact
The average customer runs payroll in under 3 minutes.
Our Payroll Is Known For...
- Free and easy onboarding and setup.
- Free USA-based support.
- Free 2-day direct deposit.
- Month-to-Month subscription.
- Unlimited payrolls for 1 monthly price, no hidden fees.
- One of the highest reviewed in the payroll industry.
Which Payroll Will You Select? You can't go wrong with either...
Features
Basic Payroll
Full Service Payroll
Payroll can be tricky, but we simplify it by offering free, USA-based support via phone, email, or chat. Contact us 9a.m. - 7p.m., Monday - Friday. Our support is the best! (And we aren't biased at all).
We know that starting payroll or switching providers can be time consuming, so we offer free payroll setup. No tricks or gimmicks. Provide us with your information, and we'll take care of the rest. Or, just use our payroll startup wizard and do it yourself.
We offer free 4-day and 2-day direct deposit (for qualifying customers), so you can pay your employees with no extra fuss. Have an employee who wants to be paid by check instead? No problem! Handwrite or print checks right from the software.
Give your employees secure access to their pay stubs, pay history, time off balances, and electronic W-2s.
Automatically pay your workers' comp insurance premium with each payroll through our partner, Next Insurance. All of the compliance and none of the fuss.
Pay your employees as often as you want without being charged for extra payroll runs!
Change employee hourly pay rates during payroll without needing to cancel the payroll or leave the page. How's that for time-saving workflows?
Pay different groups of employees weekly, biweekly, semi-monthly, or monthly as needed.
If your business has more than one physical location, assign the employee's primary work location (including working from home). The proper payroll taxes will be calculated based on where the employee works.
Use our standard hours and money types or add your own, plus add your own employee deductions and company-paid contributions.
Our software is 100% mobile friendly. You can run your accounting or payroll directly from your smartphone or tablet. There is no need to download an app onto your mobile device or waste precious storage space.
Payroll information is imported seamlessly to Patriot's Accounting software. We also integrate with QuickBooks Desktop or QuickBooks Online.
Post electronic W-2 forms for employees in their portal, or print paper W-2 forms. The choice is yours!
Have a PTO policy you want to automate? You can easily set up and customize time-off accrual rules. Time-off hours will automatically be added to each employee's payroll.
Add up to five pay rates for each hourly employee. You can differentiate pay rates for employees by adding a description to each rate.
Do any of your employees need a repeating money type such as car allowance, cell phone allowance, housing allowance, etc.? No problem! Create as many different repeating money types as you'd like.
Pay your independent contractors with your employees in the same payroll. If you have direct deposit, you can pay contractors with direct deposit, too.
When it comes to your business, it's good to know where your payroll budget is being spent. With departments, you will be able to use reports to find payroll costs for each of your teams.
Add as many users as you need. Want to control access to sensitive payroll data and limit who can run payroll too? Of course, you do! Assign permissions to your users to view only reports or run payroll and see sensitive information. You’ve got control.
Watch Video (0:20 seconds)Automate your payroll even more by integrating with Patriot Time and Attendance software or QuickBooks Time to import employees hours to payroll effortlessly.
Having employees doesn't stop with payroll. Add Patriot HR for more employee status, position history & managers, notes, files and more.
Sick of paper 1099s? If you opt into 1099 e-Filing, you can file your forms in our software with just a few clicks (nominal fees apply for Basic Payroll customers). We'll shoot the 1099-NEC and 1099-MISC over to the IRS and send the 1099-MISC to states that participate in the combined federal/state e-Filing program for you!
So, you want to give your employees a bonus. What you don't want is to A) give a random take-home amount after taxes or B) do gross-up calculations yourself. With our Net to Gross Payroll tool, simply enter the amount you want employees to take home, and we'll gross it up for taxes.
Patriot offers free 401(k) integration through our partner Vestwell. With more savings for you and your employees, offering a retirement plan is a win-win!
Patriot will begin collecting, depositing, and filing your federal payroll taxes based on the start date you select.
Patriot is compliant in all 50 states and will keep you up-to-date on your state payroll tax filing obligations. (Each additional state filing is $12 per month, per state.)
Have local payroll taxes? Patriot will deposit and file all of your local and city taxes, too!
Patriot will submit your 940, 941, W-2, and W-3 data to the proper tax agencies each quarter or at year-end, for no additional fee.
Rest assured that Patriot will deposit and file your tax obligations on-time and accurately. If we make a mistake, then we'll cover all the penalties and interest.
Payroll That Is Robust & Affordable Our customers save hundreds each year
Ever since we signed up with Patriot to process our payroll I have been more than happy. Patriot makes the process easy, calculating all the taxes related to payroll and paying them on time. Since it saves me so much time I can devote that to other duties.
Debbie, Full Service Payroll Customer
We love Patriot! It makes it so easy to process tax documents, payroll, keep up with hours, and employee portals. The employees can log in to their portal and receive tax documents and their direct deposits.
It really keeps bookkeeping at a minimum and gives me more time to spend building the store and spending time with customers.
Ashley LaBarre, Tropical Envy Boutique
... [Patriot is] Simple, easy, and user-friendly. It’s intuitive and really doesn’t take me long. I was worried about all the tip income we deal with and all we had to do with it, but it’s very easy.
Kelsey Daniels, Flights Wine Bar
It simplifies the whole process. Where before we were clocking time and trying to keep track in Excel spreadsheets and determine tax liabilities, I just didn’t have time to do that stuff. So, Patriot allows us to log the numbers, and it spits out all the numbers of what we owe per check and for the taxes.
Jon Kehl, Crown Community Garden
We have three employees, so it takes me a minute to a minute and a half every other Friday to run payroll. That’s a time-saver that I can just not beat. And, it’s a headache I do not have. I’ve done my own payroll before, and I’ll never go back to it!
Michael Gee, Zen Dog Mobile Groom Spa, LLC
I just put in our employee’s information, and they took care of the rest ... just the ease of having employees and knowing all the paperwork would be right, and I wouldn’t need to figure it out. As we continued to add employees, [Patriot] made it easier and easier to know everything was being done right. That brought peace of mind.
Julee, Heartisans Marketplace
Patriot’s Full Service Payroll makes it easier to handle a lot of our tasks. It makes running payroll a lot simpler, cheaper, and faster for us as a small business.
John Feghali, Toaster Party
I don’t have to spend more than a few minutes every other week to run payroll. I find the platform is easy to use. And, support has been really good any time I’ve had any issues.
Steve Sentner, Paw & Order
We’re very small, so the biggest factor for us was the cost of payroll software. I didn’t want to pay for a big program that we didn’t need and I also do accounting, so Basic Payroll was the perfect fit for us. Overall, the price and the user-friendly website were the big factors for me.
Gail Horn, The Soap Chest
One of our biggest concerns of opening a business was needing to employ others and be compliant with all things that are required. Patriot has made that one of the easiest things!! Some simple data entry to set up a new employee and then a few minutes each pay period to enter the hours worked, and Patriot takes care of the rest.
Cardell and Karla McDonald, Show-Me Shaved Ice
Lots of Payroll Reports ... with filtering, sorting, and exporting capabilities.
Payroll Tax Filing Report
All of the tax returns Patriot has filed for you in a neat little package. Choose the tax year and view tax filings by quarter. You can download forms and see when we filed them on your behalf.
Payroll Tax Deposit Report
Shows all the payroll taxes that we deposited with tax agencies on your behalf (e.g., the date of filing, dollar amounts, and payroll period). Select a year to view both processed and scheduled tax payments.
Current Pay Rates
Who’s getting paid what? How often? In what department? Our handy Current Pay Rates report is the perfect snapshot of what your employees are being paid right now. And if you add our HR software, we’ll display the effective dates of the current pay rates, so you’ll have all of your questions answered at a glance.
Departments in Payroll
Need help with decision-making for cost allocation, resource planning, or answering the ever-burning question: "What are the payroll costs for each department?" You'll love our Departments in Payroll Report!
Payroll Register
This shows all of the payroll you have run for all employees in the software, broken down easily by pay date. View details like employee hours, earnings, taxes withheld, and deductions, as well as employer taxes owed and contributions.
Individual Paycheck History
The payroll details you need for individual paychecks processed in our software. View an employee’s payroll details like hours, earnings, employee taxes withheld, employer taxes owed, deductions, and contributions.
Payroll Details
Your go-to report for breaking down year-to-date details by employee, location, totals, or checks. Plus, we give you easy ways to download the report either with a PDF or CSV file.
Check/Deposit Payment Detail
See all payments made to all employees with this report. Select one or all employees for a specific payday range to see payment type (whether you paid them with check or direct deposit), amount, and account type.
Manage Time Off
Managing time off has never been easier. View time off balances for vacation, sick, or personal time. To get started tracking employees’ used and available time off, set up the hour codes you want to use.
W-2 Summary Report
Preview Form W-2 details to ensure information is accurate before printing. Use the W-2 Preview report at the end of the year (or throughout the year) to confirm reported income is correct.
Assigned Deductions
Look ahead to see future payroll deductions you have scheduled. This report groups employees under specific deductions (e.g., medical). And, you can filter by deductions or status (e.g., active). Again, this report shows future—not historical—deductions.
Deduction History
Access all of your deductions from previous payrolls. Choose a time period to view employee payroll deductions that have already been deducted. Use this report to show individual and total deductions.
Assigned Contributions
View a summary of all future employer contributions scheduled. This report groups employees under specific employer contributions (e.g., 401(k) match). And, you can filter by contributions or status. This report shows future—not historical—contributions.
Contribution History
Your go-to report when reconciling benefit invoices or preparing to send your 401(k) contributions. This report gives a breakdown of all of the employer contributions you have made for your employees.
Payroll Tax Liabilities
How much do you owe to the state or on your FUTA taxes? With this report, you see your payroll tax liabilities for federal, state and local taxes. Basic Payroll software customers can use this report to handle their payroll tax obligations.
Employee Census
Need an employee’s status, title, and other demographic info? We’ve got your back with this Employee Census report. View an employee’s status to see if they’re active, inactive, on a leave of absence, or no longer at your business (terminated).
Optional Add-ons to Payroll Guaranteed to make your life a little simpler...
Time & Attendance
- Easy timekeeping for your hourly or salary employees
- Employees securely clock-in with their employee portal
- Create custom overtime rules
- Easily view used and unused employee time-off
HR Software
- Maintain paperless employee files
- Manage documents online
- Easy reporting
- Employee information tracking
- Designate managers
- Assign direct reports
Payroll Software FAQs You got questions? We got answers!
Since our payroll software is online, you only need access to a web browser and the Internet. There’s no software to download.
The software is designed for small to large businesses, from 1–500 employees, in all industries. Whether you are a seasoned business or just starting out, our software will help you keep your time and money.
Yes. You may run a payroll whenever you need to in the payroll software.
Yes. You may begin using the payroll application at any time during the year. You will want to make sure you enter all of your employee payroll history in the software so end-of-the-year W-2s are accurate. (We can help! We offer free payroll setup to help you get your account set up and can enter all payroll history for you.)
No–our software is only available to companies with employees working in the USA. It’s our passion to help American businesses by providing streamlined, easy, and affordable payroll management solutions.
Patriot will e-File 1099s for Full Service Payroll customers who are paying contractors through payroll at no additional cost for 2020 1099s and later years. If you have Accounting Premium, Accounting Basic, or Basic Payroll, here are the filing fees:
| Number of 1099s | Fee |
|---|---|
| 1 to 5 | $20.00 |
| 6 to 35 | Additional $2.00 per 1099 |
| 36+ | No additional charge |
For more information, check out our help article, Electronically Filing Your 1099s.
Payroll Overview
Yes. You may run a payroll whenever you need to in the payroll software.
No–our software is only available to companies with employees working in the USA. It’s our passion to help American businesses by providing streamlined, easy, and affordable payroll management solutions.
Patriot Software will not share your information with any outside party without your prior permission.
Yes. You may begin using the payroll application at any time during the year. You will want to make sure you enter all of your employee payroll history in the software so end-of-the-year W-2s are accurate. (We can help! We offer free payroll setup to help you get your account set up and can enter all payroll history for you.)
Pricing & Billing
In the months you don’t run payroll, you will only be charged the base price for the payroll.
There’s no additional software charge for providing direct deposit to your employees.
Patriot Software accepts credit or debit cards from Visa, Mastercard, American Express, and Discover for your software and service fees.
Direct Deposit
We will only accept applications from small business owners using a commercial/business bank account for their payroll.
Patriot offers a few direct deposit options to meet our customers' needs: free, expedited 2-day direct deposit for qualifying customers; standard 4-day direct deposit; and payroll prefunding. Your money will be ACH debited from your bank after you run payroll.
Technical
Since our payroll software is online, you only need access to a web browser and the Internet. There’s no software to download.
When building solutions, they are designed to be highly secure, performant, and scalable. Solutions are built on a cloud provider giving us the ability to quickly respond to outages and threats. Patriot Security & Systems Team is notified immediately when monitoring systems detect abnormal activity.
We utilize a diverse set of technologies to safeguard your data. Policies are implemented to ensure that these technologies are properly installed and maintained. Third-party audits are conducted to verify we meet industry standards.
Full Service Payroll
Our Full Service is perfect for small to large businesses in the USA and handles all employee taxes and most employer taxes, including federal, state, and local taxes.
Patriot collects and files Workers’ Compensation Insurance for Washington and Wyoming. For other states, we do offer free integration with Next Insurance, who offers Pay-As-You-Go Workers’ Compensation Insurance.
Yes, we file in all 50 states. However, there is a $12 fee for each additional state that we file in.
Unfortunately, we don’t handle the IRS Form 943 at this time. However, it’s on our radar, and we look to offer this sometime in the near future!
No. While you can set up custom deductions and contributions, Patriot Software does not handle the remitting of these funds to the proper agencies at this time. However, it’s on our radar, and we look to offer this sometime in the near future!
After you have completed your tax filing setup, Patriot Software will collect payroll taxes on approved payrolls usually the first banking day before the pay date. If payroll is run on the same day as the pay date, payroll taxes will be collected on the next available banking day.
Run Payroll in 3 Easy Steps Our customers average less than 3 minutes.
1. Enter Hours
Plug in employee hours or use our Time and Attendance Software to automatically import the hours to payroll. Easy-peasy...
2. Approve Payroll
After you see our instant payroll calculations, it’s one click to approve.
3. Print Paychecks
Print checks, use free direct deposit, or a combination of both. You decide how to pay your employees. The ball’s in your court.
It's Easy For a First Time User What's not to love?
"It’s easy to learn. It's very user-friendly. It's fast, even for a first time user. It’s perfect for our business. It’s affordable. And, it’s been a great experience so far. We have no plans of changing!"
— Vivian, Patriot Payroll Customer
