What You Must Know About the Payroll Update on Form I-9

Your Papers, Please? Payroll Update on Form I-9

1-9 form payroll papersDo you have your paperwork all in order for the employees on your payroll?

The Dept. of Homeland Security (DHS) and Immigration and Customs Enforcement (ICE) are cracking down more on illegal aliens, and auditing more American employers in the process. In 2010, the departments removed more than 390,000 illegal aliens and audited more businesses than ever before.

Since January 2009, the ICE has “audited more than 3,200 employers suspected of hiring illegal labor, debarred 225 companies and individuals, and imposed approximately $50 million in financial sanctions,” according to the Homeland Security Newswire.

All American businesses should be concerned, especially if they don’t have Employment Eligibility (I-9) paperwork on file for the people on their payroll. All employers, as well as agricultural recruiters and referrers-for-a-fee, are required by federal law to verify the identity and employment authorization of each person they hire for employment in the U.S.

When you add new employees to your payroll, make sure to verify each new hire before they start working. They should complete the Form I-9 and show proper identification within the required three days. For more information on hiring paperwork, read the training article What is a Form I-9?

You can also no longer accept expired documents from new hires as proof of citizenship. Other changes include the documents you can accept from new hires. For more information, read the final rule on Employment Eligibility Verification from the U.S. Citizenship and Immigration Services.

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