Are you ready to prepare your W-2s for 2015? If your payroll department is filing your Social Security wage file electronically, your deadline is fast approaching. Social Security has set the due date for electronic wage filers. Forms W-2 and W-3 must be submitted by March 31st.
Who is required to file W-2s electronically?
If you have more than 250 employees on your payroll, you must file electronically. However, any business owner can file electronically if they want, even if they have fewer than 250 employees. (In fact, the SSA would prefer it.) When you file electronically, make sure you do not also submit redundant paper forms to Social Security.
How do I file electronically?
You can sign up for an account at the SSA’s Business Services Online. The site will walk you through the steps of confidentially filing W-2s for everyone on your payroll. You need to install the Adobe Acrobat Reader (version 5 or later.) From there, you can manually submit your payroll information or upload an electronic wage file.
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Article updated 11/17/2015