payroll tax filing service

Payroll Tax Filing Service - TaxBeGone FAQs

payroll tax account numbers Q: Where do I find my account numbers?
A: You can find account numbers on the pre-printed forms, tax coupons or any correspondence from the taxing agencies. Contact them if you don’t have the official forms or coupons.
payroll tax account information Q: What happens if I don’t know my account numbers?
A: If you don’t know your account numbers, you can temporarily mark your account number as “applied for” in the software, but you’ll need this information before any deposits or filings can be properly handled. When we deposit a tax liability or file a form for you, we need the account number to eliminate confusion with the tax agency. If we don’t have the account number in time, we’ll still send out timely deposits or filings, but you’ll need to add your account information. To make your life easier, try to gather this info when you first sign up with TaxBeGone.
payroll tax forms Q: What W-2 or W-3 forms are there?
A: The W-3 form is submitted to the Social Security Administration (TaxBeGone will submit this for you, but we suggest printing a copy of the W-3 for your records.)

There are multiple versions of the W-2 forms, each intended for a different recipient:
  • The W-2 Copy A is submitted to the Social Security Administration (TaxBeGone will submit this for you!)
  • The W-2 Copy D or W-2 Copy 1 is for you (the employer) to keep, or submit with the EMPLOYER'S state, city, or local tax return.
Be sure to give your employees the following:
  • The W-2 Copy B is to be submitted by the EMPLOYEE for their federal tax return.
  • The W-2 Copy C is to be kept by the EMPLOYEE for their records.
  • The W-2 Copy 2 is to be submitted by the EMPLOYEE to their state, city, or local tax agency.
payroll tax deposit frequency Q: What is a deposit frequency?
A: Deposit frequency is how soon you need to deposit your tax liabilities following a payroll run. The tax agency determines your deposit frequency. For example, depending on your payroll size, the IRS may decide your business should file monthly deposits and require your federal payroll tax liability (941) for November to be deposited by December 15. As far as the IRS is concerned, you’d be considered a monthly depositor, but other tax agencies may require different frequencies. (That’s why it’s just easier to let us keep track of it all through TaxBeGone!)
payroll tax deposit frequency options Q: What happens if I don’t know my deposit frequencies?
A: Patriot PAY and TaxBeGone know the different deposit frequency options for various tax agencies and will narrow down your options. If you don’t know your deposit frequency, choose the frequency that happens most often. (While we can pay your tax liabilities early and more frequently than needed, it’s better than late and not often enough!) When you have the exact info, please enter the proper frequency so we can get your deposits on track.
rate change notices Q: What do I do with rate change notices?
A: If you receive a rate change notice on a tax you manually entered into Patriot PAY, you must enter the rate change yourself. This only applies to employer taxes such as varying unemployment rates, which are based on each employer’s experience rating. Note: When changing a rate in Patriot PAY, indicate the proper start date for the changed rate.

On the other hand, our tax engine “knows” when a global tax rate changes or a new tax goes into effect. We automatically update global rates that don’t vary for individual employers, such as federal, state, and local income tax rates.
payroll tax allow courtesy Q: What does “allow courtesy” mean?
A: Your employees may be liable for taxes where they live. It’s not always your responsibility to deduct these taxes from their pay and make deposits on their behalf, but you can as a courtesy. If you “allow courtesy,” you (as the employer) must register for account numbers in all additional tax jurisdictions so TaxBeGone can file and deposit these taxes for you.
payroll tax filing service options Q: What will happen if I select “allow courtesy”?
A: TaxBeGone and Patriot PAY will determine if your employees are responsible to pay taxes based on where they live. Patriot PAY withholds these taxes from the employee and passes the info to TaxBeGone to deposit and file the taxes. As the employer, you’ll register for account numbers in all additional tax jurisdictions so TaxBeGone can meet filing and deposit regulations.