How to Print W-2 Forms in Patriot PAY

Here's how to print year-end W-2 forms for the employees on your payroll. (Note: If you are a TaxBeGone customer, follow the instructions in the following article: TaxBeGone Customers: How to Print W-2s.)

1. Review your W-2 Summary.

• Go to the PAY tab > Year-End Tasks > Employee W-2 Summary.
• Select the employee, and choose the year.
• Review your Employee Summary report for each employee. If it looks correct, continue with the steps below. For more information, read Employee W-2 Summary Report.

2. Print W-2 Forms.

• Click the PAY tab > Year-End Tasks > Print W-2 Forms.
• Select the year. 
• Select All or an individual employee.
• Load perforated paper in your printer. You can purchase the IRS-approved W-2 paper (four-down a page) from an online office supply site.
• Click “Print.” A PDF will open showing your W-2 forms. 
• Print W-2 forms following your browser’s printing instructions. For more information, read "Printing in Patriot PAY Using Common Web Browsers." Note: If you have problems opening the PDF, check your browser's pop-up blocker setting. For more information, read: "How Do I Disable the Pop-Up Blocker?"