What to do if an Employee’s W-2 Form comes back “Undeliverable”?

  

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As an employer, you must make a “reasonable effort” to deliver W-2 forms to your employees.  So, what do you do if a terminated employee’s W-2 comes back to you undeliverable, and you do not know his/her new address?

1. Make sure you mailed the W-2 form to the last known address of the employee.  As long as you have done this, you have made a “reasonable effort.”
2. Keep a copy (paper or electronic image) of the W-2 on record for four years.

More resources on Form W-2 are available from Patriot Software:

Avoid These Common Errors on the W-2 Form

How to Reissue a W-2

Download our Free W-2/W-3 Checklist

This content is provided by Patriot Software, Inc., developer of online payroll software and other small business software for American employers. For more information, visit www.PatriotSoftware.com.