Private employers with over 100 employees or federal contractors with at least 50 employees are required each year to file the EEO-1 Report with the EEOC. Employers will report the demographic make-up of their workforce, which includes gender, ethnicity by job class. The annual reporting period starts every July, and employers must file their report no later than September 30th.
If you are required to file, now is the time to make sure you have all of your employees properly classified by gender, ethnicity, and job class. It is recommended that employees self-identify their race/ethnicity, and can be part of the employee’s new hire paperwork. If this is not possible, employers are permitted to classify their employees’ race based on “visual observation,” but only if the employee’s answer is not available.
The Race/Ethnicity categories are as follows:
- Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race.
- White (Not Hispanic or Latino) - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
- Black or African American (Not Hispanic or Latino) - A person having origins in any of the black racial groups of Africa.
- Native Hawaiian or Other Pacific Islander (Not Hispanic or Latino) - A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
- Asian (Not Hispanic or Latino) - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
- American Indian or Alaska Native (Not Hispanic or Latino) - A person having origins in any of the original peoples of North and South America (including Central America), and who maintain tribal affiliation or community attachment.
- Two or More Races (Not Hispanic or Latino) - All persons who identify with more than one of the above five races.
The Job Class categories are as follows:
- Officials and Managers
- Sales Workers
- Administrative Support Workers
- Craft Workers
- Laborers and Helpers
- Service Workers
For guidance on selecting the correct job class, see the EEO-1 Job Classification Guide.
What You Will Need To File
If you have never filed an EEO-1 before, and are required to file, you will need to obtain a company Login ID and password to the EEOC’s website so that you can enter your demographic information and file online. You can email the Joint Reporting Committee to get set up.
For each worksite location at your company, you will need to report the number of male and female employees within each race and job category that were employed during any payroll period between July and September. Below is a sample grid layout similar to the data entry page on the EEOC website.